Bid Manager Facilities Management

Salary: £72,000 per year

Bid Manager Facilities Management- London to £72,000 plus package

A leading Facilities Management Service provider is urgently seeking an experienced Bid manager to join their ever growing business based in London. You must have experience bidding for work in the Facilities Management, M&E or Data Centre Sectors. This is a mix or remote and office based work location.

Purpose of the role

To work as part of the Divisional Business Development team to achieve the Company’s objectives for business growth. This role will report to the Associate Sales Director in EMEA for our Data centre business unit.

Responsible for project management of the pre-qualification and tender process whilst producing innovative documents that are delivered on time and to the highest possible standard. This role will provide support to Business Development Mangers (BDMs) and assist developing new business opportunities.

The Divisional Bid Manager is responsible for mentoring and developing Business Unit Coordinators (BUCs) and creating a divisional community of high performing support. It also includes supporting internal and external marketing activities, event organisation and marketing presence at industry exhibitions and events, developing best practice and sharing with the wider business.

Main duties and responsibilities

Bid Management

1. Deal promptly and professionally with all pre-qualifications, distribute documents between BUCs and BDMs as necessary and keep the opportunity lead fully updated on progress.

2. Identify, review, evaluate and understand the requirements of identified business opportunities (RFPs and Workshop sessions) and work to create successful win themes and strategies for response.

3. Projects management of RFPs and client workshops, from initiation to submission

4. Supporting BDMs with creative and strategic input to RFP responses and manage the contributions of others supporting the bid to ensure timely delivery of best quality responses.

5. Develop and deliver exceptional RFP documents and presentations in line with Company standards, using the specialist support functions (procurement, HR, QHSE etc) as well as local operational managers.

6. Manage communication between the client and my client throughout the bid process (where necessary).

7. Attendance at tender site visits, client meetings and preparation of presentations and workshop materials, where necessary.

Marketing and Events

8. Raise the company profile by organising (and where necessary, representing us at) industry events, networking events and promoting an image of professionalism at all times.

9. Work closely with the central marketing team to provide draft press releases, content for sales updates, ideas for article placement, new brochure content and other support for marketing

collateral as necessary.

10. Assist the Business Development team with preparation of materials for marketing events, presentations and client meetings.

Knowledge, Best Practice and Connection

11. Liaise with other parts of the business to develop and share best practice

12. Attend the monthly Bid Manager meetings and the monthly Pursuit Excellence calls with the global team.

13. Maintain and prepare information for myKnowledge, Innovation register and other centralised useful information, feeding directly to the Strategic Development Manager.

14. Develop appropriate systems and structure to ensure a consistent approach to tender opportunities.

15. Develop and build professional customer relationships with existing, new and potential clients. Build relationships with operational managers and support functions. Maintain excellent relationships and after sales support to build mutual confidence in line with the agreed business strategy.

Business Unit Coordinators

16. One on one training and mentoring BUCs to develop pre-qualification material and tender writing skills.

17. Organise and lead monthly meetings and regular catch ups with Divisional BUC’s.

Learning and Development

18. Keep the Division BD team and wider division up-to-date with industry developments, maintaining awareness of competitor activity and market trends.

19. Facilitate internal and external training for BDMs and BUCs.

Reporting

20. Maintain and prepare up-to-date input for internal Sales Reporting and other reporting requirements such as tender production costs.

21. Attend Monthly Sales Meeting and other necessary meetings

22. Provide detail of new wins to the wider team.

23. Maintain historical records and relevant contract documentation in the support of tenders and re-bids for the Business.

General

24. Act as main contact to the BD team in absence of the Sales Director and provide any support (administrative or other to team where necessary).

25. Update team diaries with site visits, important dates, deadlines and any other relevant information.

Nature of role

• Primarily office based and internally facing although there may be some meetings with clients,

where appropriate

• Out of hours work may be required to meet tight deadlines as set by customers

• All work and opportunities are to be treated as highly confidential

Person Specification and Key Competencies

Education – Higher educational qualifications to degree would be beneficial

Character – Must be able to influence others and engender confidence. Be able to prioritise demands and make decisions under pressure; work as part of a multi-disciplinary team; provide support to other areas of the business on occasions, as required; be self-sufficient and be able to work on your own as well as in a team

Customer understanding – Must demonstrate a good understanding of the requirements of customers in respect of the provision of Facilities Services. Datacentre market experience would be beneficial

Communication – Must possess the ability to communicate effectively with staff, customers and suppliers at all levels.

IT – Must possess excellent IT skills e.g. reporting \ database management. Teamwork – Must demonstrate the ability to develop good working relationships with colleagues

Planning – Must possess the ability to plan ahead to achieve results

Commitment – Must have the ability to demonstrate a positive and self-motivated attitude towards the organisation and the achievement of objectives

Work Completion – Must display the drive and determination to complete work effectively on time.

Desirable Experience – A minimum of 12 moths work experience in a sales environment

Experience of meeting tight deadlines

Experience of preparing detailed written documents and reports to a high standard

Experience of dealing with and co-operating with a wide range of people

Aptitudes – Excellent verbal and written communication skills. Must have an eye for detail and be conscious and methodical in approach.

Must enjoy a fast-paced sales environment.