Receptionist / Personal Assistant

Honeybee Personnel are urgently looking for a Receptionist/Personal Assistant to join our client in Sheperd’s Bush, London.

This is a varied role encompassing all areas of office administration. An exciting career opportunity for somebody with enthusiasm to learn and progress within a successful growing company.

Key Responsibilities:

You will be reporting directly to our client’s Office Manager, and you will have a varied and interesting role including the following responsibilities:

– Answering the telephone and dealing with customer enquiries.
– Opening and distributing the mail
– Greet visitors
– Book cabs and couriers and travel requirements for all staff
– Look after photocopying machines
– Scheduling meeting rooms and providing refreshments
– Maintaining and ordering stationary supplies, refreshments and supplies for tea points etc, general office tidiness, and the maintenance of office equipment.
– Booking flights and hotels for all staff if needed
– Greeting visitors and organizing visitor hospitality
– General Office Admin and Admin support for the office

Secretarial Duties:

– Control the calendar
-Coordinate diary and meeting arrangements and respond to requests
-Compile information on meetings topics and participants
– Schedule telephone conference meetings, prepare and distribute agendas for participants
– Inbox management and email screening
– Manage telephone calls for the COO and direct enquiries as appropriate.
– Coordinate and process domestic and international business travel arrangements – Monitor designated business travelers logistics
– Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate approvals.
– Track travel expenditure against approved budget plan
– Create, edit and maintain electronic and written communication
– Track and maintain information

Requirements:

– Limit of 1 – 2 years in a similar role, i.e. personal assistant, receptionist as the client would like to have the opportunity to directly impact the candidate’s training
– Outgoing and friendly personality
– Team Player
– Minimum of five GCSE’s including Maths and English
– Good IT Skills
– Attention to detail

Due to the amount of applications we receive, we regret that if you do not meet the require criteria, we will not be able to respond. If you do not hear from us within two weeks, please assume your application has been unsuccessful.