Personal Assistant

* Produce and prepare on the Directors behalf, or for meetings including production of documentation (reports etc), collation of relevant, timely information in order to ensure tasks are completed effectively and within allocated timescales
* Prioritisation of tasks and actions on a daily basis, on behalf of the Director, to ensure issues are dealt with efficiently and effectively
* Handle all incoming telephone calls appropriately on behalf of the Director, to filter, escalate or respond ensuring effective resolution, and minimising disruption for the Director
* Manage the Directors diary to maximise the time available -setting up meetings/events, co-ordination of attendees, facilities and preparation time
* Book travel and accommodation for the Director and Sales team to ensure arrangements are efficient and incur minimum inconvenience
* Attend sales meetings to ensure an accurate record is kept through minute taking, and to participate and ensure follow up action is taken as appropriate
* Process incoming post for Sales Dept – to filter, escalate or respond as appropriate ensuring response is efficient, timely and accurate to minimise unnecessary diversion of the Director/team’s time
* Record confidential HR data relating to the Sales team, to monitor cover for holidays, sickness etc
* Maintain budget records and authorise expenditure (to a defined limit) using discretion and process sign off for payment, including expense claims, within Company procedures
* Maintain accurate filing system to ensure access and availability of information as required by the Director
* Develop and maintain effective relationships with customers, visitors etc to enhance customer satisfaction and promote a positive Company image
* Collate & produce reports, diagrams, correspondence and presentations for Director and Sales team in support of customer proposals
* Collate, produce & distribute monthly mailers to business customers to promote products & services

Essential

* Prior experience and track record of working in an admin/secretarial role at a senior level

8.30am to 5.00pm Monday to Friday

4 to 6 month temp role

Huntress Group does not discriminate on the grounds of ‘protected characteristics’ as defined under the Equality Act and other relevant UK legislation.

Huntress Group acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.