Projects Administrator / Coordinator

Our client, a multi-disciplinary contractor is looking to recruit a Projects Administrator/Coordinator, to be responsible for all reception, secretarial and office management duties for the project.

Salary is up to £36,000
Start date 2 weeks

Essential Skills: 3 years experience

Duties:
Reception:
*Ensure all site visitors sign in and out of visitors book
*Answer all incoming calls
*Manage the internal phone lists
*Maintain staff attendance records

Secretarial:

*Distribute drawings via electronic systems
*Manage and maintain correspondence register “in and out” and ensure all outgoing contract correspondence is correctly referenced
*Maintain Project Directory and filing directory
*Prepare and post all outgoing mail at the end of the day
*Ensure conference room is prepared for all meetings
*Collate and bind progress reports
*Collection & distribution of monthly environmental records to client representative
*Weekly statistical reporting
*Update site induction index and operatives attendance schedules
*Provide secretarial support for the site team, producing letters, faxes, minutes, reports, presentations etc. as necessary

Office management:
*Manage stationary and office consumables stock
*Arrange repair and maintenance of office machines
*Prepare and maintain directory of contacts for the site office services