Office Manager – 1 Year Contract

My client is looking for an experience Office / Project Manager for a 1 year contract.

The purpose of the role is to manage the UK Office & Facilities and support associated processes within the Cmopany. You will also provide admin support to the General Manager and Head of Commercial.

The role incorporates PA work, Office Management and Project Management.

You will a highly organised, assertive, self starter with a pro active, “get on with it” outlook.

Hours are 8.30-5pm or 9-5.30pm or 8-4.30pm – the role will require some flexibility at times and there is parking available on site.

DUTIES

To manage the UK Office & Facilities including:

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Internal and external maintenance

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Equipment procurement, support & disposal

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Management of utilities & services supplier contracts

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Risk Management

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Stationery

To administer UK Quality Management systems and processes including:

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Document Management and Archiving

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Training database administration

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Plateau system

To manage UK Office Health and Safety systems (training provided where required) and processes to ensure a healthy and safe working environment for employees, compliant with relevant legislation including:

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Annual Health & Safety risk assessment

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Annual Fire risk assessment

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Winter preparedness programme

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PAT testing programme

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First aid (supplies and training)

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Manual Handling (with appropriate training)

To support the administration of the UK Company Car fleet including:

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DVLA licence checks for all drivers

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Instigating the on-line safe driving course for new company car drivers

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Liaising with fleet providers for new company car orders

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Forwarding relevant documentation, including car tax documentation to Company car drivers

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Responding to ad-hoc queries from Company car drivers

To co-ordinate / project manage the forthcoming UK office relocation, including:

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Co-ordinating / liaising with experts for specific services eg: IT, Health and Safety, telecoms, utilities

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Co-ordinating the communication of address change with suppliers and customers

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Arranging crates and labels for packing up and the co-ordination of the removals to new location

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Managing the appropriate disposal of hazardous / electrical materials

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Equipment / furniture procurement

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Co-ordinating security arrangements at old and new site and during move process

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Co-ordinating snag lists and associated issues arising from relocation

To support the compliance with all company policies and quality system requirements as appropriate to the position including:

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Prompt reporting

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Product Technical Complaints

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Completion of required training and maintenance of personal training records.

Provide Administrative support to the General Manager and Head of Commercial.

Options Resourcing are acting as an employment agency in relation to this vacancy.

Due to the volume of applicants we receive, we can only contact those who best suit the needs of our client.