Executive Assistant / Office Manager

Executive Assistant/Office Manager
Central London
£35,000-£42,000

I am currently recruiting for an Executive Assistant/Office Manager for my international Oil and Gas company to provide administrative, corporate and logistic support for the London office. You will serve as the first point of contact for visitors/staff and manage correspondence for the London office as well as provide IT support for the London Office.

Main Duties
*Provide secretarial and office support inclusive of administrative services for Board meetings in liaison with the Legal Secretariat, record keeping/update of office files/folders and company information (physical and/or electronic)
*Serve as the receptionist responsible for accurate meeting schedules and attendant requirements and ensuring customer satisfaction
*Manage all company mails and dispatch same day
*Assist to oversee the administration of the London Office health insurance as well as serve as first aider to staff and visitors to the London Office
*Arrange seamless travel logistics for Management staff and Directors on official visits to the UK, Europe and other locations
*Liaise with car hire companies, travel agencies, etc. ensuring ideal service
*Provide Internet and tele/video conferencing support for users/visiting staff in liaison with the teams in other locations
*Manage and administer the London Office website to ensure it is up-to-date
*Focal point for administrative support
*Keep an inventory of stock items and initiate replenishment
*Prepare London Office monthly Operational reports for all London Office Services
*Manage the London office cash imprest account and make petty cash purchases as approved, ensure payments to vendors and suppliers promptly
*Arrange for the seamless hosting of corporate events by liaising with hotels, restaurants and event places ensuring appropriate bookings and reservations

JOB REQUIREMENTS:
*A vocational or University degree preferably in Secretarial studies, Administration or Social Sciences.
*Experience as a Personal Assistant to an Executive or a Group secretary in a reputable organization preferably an Oil & Gas company

You will available to interview on Monday 28th November.

Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.