Administration Assistant

Job Title: Administration Assistant

Department: Admin Department

Working hours: 9:00am to 5:30pm – Monday to Friday

Report to: Systems Administration Manager

Main purpose of the Job: Responsible for processing On-line applications, booking recruits onto interviews and scheduling training dates. Successfully maintaining and updating the in-house databases in an accurate manner. Ensuring the smooth running of all elements of administration and the provision of excellent customer service for all customers.

Please note, this role will be a 9 – 12 month maternity contract.

Key Responsibilities:

Maintaining On-line applications, checking qualifications and booking in applicants for interviews.

Processing all UK Interview Paperwork.

Processing and issuing pay cards to both new and experienced staff.

Assisting, as necessary, with Monday Inductions.

Maintain and update all recruits information

Scanning files

Communication (e-mail, telephone and written).

Telephone enquiries.

Standard Responsibilities:

To work as a team with other individuals and colleagues in the Company, sharing knowledge when appropriate, helping colleagues and promoting a spirit of mutual respect and support.

Understand and abide by Company and departmental rules, policies and procedures.

To carry out other duties as so requested by management at time to time.

PERSON SPECIFICATION

Previous Experience and Knowledge:

Experience within an administrative role
Excellent computer literacy in Microsoft Outlook, Word, Excel and Powerpoint

Aptitudes:

Ability to maintain positive relationships.
Co-operation: ability to build relationships to support team members, share resources and knowledge and collaborate with others to achieve goals.
Communication: ability to convey information clearly and concisely both in person, via correspondence and over the phone, and express oneself well and professionally and listen to others and ensure understanding of information.
Flexibility: ability to adjust to work processes or procedures, adapt to others and work effectively and in a positive manner when under pressure or in ambiguous situations.
Organising: ability to manage your time, handle multiple activities, establish priorities, meet deadlines, deal with distractions and interruptions and overall work efficiently and effectively.
Precision: ability to pay close attention to detail, write clearly and legibly, acceptable standards appropriate to the position in English and Math, and have an appropriate and acceptable level of record-keeping and routine paperwork.
Dependability: to have excellent timekeeping and attendance, and ability to understand the importance of information and activities that are confidential to the Company.
Decisiveness: ability to make sound decisions without hesitancy and respond with confidence to challenges from others.
Decision-making: ability to make logical and sound decisions based on careful consideration of alternative courses of action.
Planning: ability to develop strategies, define processes and procedures, and monitor plans.
Customer Enthusiasm: ability to determine and address customer needs, seek feedback regarding level of service and satisfaction and continually strive to exceed customer expectations.

Attributes:

Verbal and Written communication at all levels
Forward and daily planning and organisation
Team Player with an outgoing personality
Computer Literate
Accuracy and Efficiency
Ability to work on own initiative, under pressure and to tight deadlines
Multitasking
Proactive

Does this sound like your ideal role? Apply today! Please note that if you do not have a response within 5-7 days then unfortunately in this instance you were unsuccessful. Good Luck in your job search.

Office Angels is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.