Administrative Assistant

Virgin is well known for doing things better and we are constantly on the lookout for talented, imaginative and smart people to help deliver success. We are working hard to offer a real alternative to banking as usual – a bank that aims to make everyone better off; our customers, staff, shareholders, business partners and the communities we serve.

An exciting opportunity has arisen within our CEO Office team. We’re looking for an Administrative Assistant to support within a fast paced and fun environment for 12 months. With changing priorities and focus, the successful candidate will be flexible and able to demonstrate quick thinking. The role will be charged with delivering excellent levels of customer service at all times, often to senior stakeholders.

Key responsibilities will include:

• Diary management, including liaison with the PA community to ensure meetings are effectively coordinated and catered for, often across multiple locations.
• Management of meeting rooms, room bookings and hot desks for CEO Office colleagues – ensuring it’s clear whom from CEO Office and senior management teams are working from the office on any given day
• Printing, photocopying, binding and assembling papers for key meetings
• Acting as point of contact for the CEO Office team based at other locations (particularly with regards to Edinburgh meetings), information, location and diaries of Edinburgh based colleagues
• Arranging travel and submitting expenses
• Record keeping within CEO Office including events, gifts & hospitality tracking, holidays & absence tracking and filing of CEO Office correspondence.
• Ensure external guests are hosted and needs are catered for
• Ensuring the CEO office is always fully supplied for all requirements (lunches, stationery etc)
• Processing invoices and cheque requests
• Processing internal and external mail
• Supporting other members of the CEO Office as required
• Management of travel requirements for external Board members

To be considered you will be a strong administrator with excellent communication skills and demonstrable experience in a similar role. The position requires excellent attention to detail and the ability to work with confidential information. Strong IT skills are required, with particular knowledge of Outlook, Word, Excel and PowerPoint essential. Knowledge of both telephone and video conferencing systems is advantageous.

* The “Apply” button will direct you to Virgin Money’s careers website. You must complete an online application at careers.virginmoney.com in order to be considered