Administrative Assistant

Responsibilities/duties

*Act as first point of contact in the administration office for students, staff and visitors. Respond to general enquiries interpreting university and external regulations as appropriate
*Assist in producing and maintaining a number of sources of information on the website and in publications
*Make administrative arrangements for training and events including room booking, catering, travel and accommodation arrangements for staff
*Follow administrative procedures, write new office procedures and set up new office systems
*Organise mailings for training and events, maintain mailing lists
*Compile agendas and draft minutes for team meetings
*Collate and circulate appropriate data. Create and maintain spreadsheets and other data tables
*Assist with staff recruitment: prepare job adverts, job descriptions and further particulars, letters of acceptance and standard contracts, collate applications and compile interview schedules
*Assist the finance administrator by processing invoices on the Oracle Finance system

Essential

*Experience of managing administrative processes and reception or customer facing work
*Ability to interpret, apply and communicate regulations and procedures
*The ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others
*The ability to organise own workload and to work to deadlines, evidenced by formal qualifications at (for example BTEC ND, NVQ Level 3 or equivalent) and/or significant work experience at a similar level
*Ability to organise events and make administrative arrangements
*Ability to use standard computer programs (Outlook, Word, Excel) and have experience of using a database
*Previous experience of working as part of a team in an office environment

Desirable

*Experience of working within admin or within a service industry environment.
*Some experience of financial administration, including the ability to be numerate and accurate, with excellent attention to detail and a methodical approach

Adecco are an equals opportunity employer

Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.