Property / Facilities Coordinator

Salary: £30,000 – £34,800 per year

Property / Facilities Coordinator

Property Roles

* Setting Rent, service charge and ground rent rates while monitoring and collecting

* Screening tenants

* Dealing with residential property maintenance

* Setting and managing budgets

* Dealing with all tenant-related issues while ensuring customer experience is engaging and frustration-free

* Visiting sites regularly

* Market flats for new build properties and deal with all contracts / tenancy agreements

Facilities Role

* Dealing with all utilities including but not limited to gas, water and electricity and producing plans to reduce costs and consumption – this will include procuring and liaising with contractors on live construction sites

* Deal with lease issues such as parking, security, and cleaning to ensure the environment is suitable to live or work in

* Manage refurbishments, renovations and office / warehouse moves to ensure they run smoothly and according to plan

* Ensure all facilities comply with health and safety standards and give any training required

* Influence the reduction of an organisations carbon footprint

* Understand corporate governance and the scope of a facilities manager’s role, which is influenced and affected by a plethora of regulation and legislation for example Health and Safety

* Review the effectiveness of risk management strategies, apply risk transfer and contribute to a robust business continuity plan

* Deal with insurance of every asset and update them from building insurance

* Accounts for all properties including service charge and ground rent

* Termination of lease

* Liaise with solicitor for any legal issues for sites including insurance but not limited to claims

* Monitor healthy and safety and compliance activities across all businesses and Ucar Properties assets

* Coordinate and maintain an effective relationship with the managing agent of each of the company’s premises

* Effective communication with Landlord, facilities solutions for service requirements and issues including lighting, power, air conditioning etc.

* Management and auditing of infrastructure and building services including fire and security systems, water hygiene, utilities and critical plant

* Manage maintenance of all site and ensure maintenance staff is working with due diligence

* Deal with energy certificates or consumption on site and monitoring