Accounts Payable Assistant

Salary: £16.8 per hour

Key Responsibilities will include:

·Managing Accounts Payable functions using Accounting system and Excel spreadsheets.

·Verify that all invoices are supported by duly approved purchase orders when required, signed receiving documentation and/or the approval of authorised management personnel.

·Verify prices, quantities and extensions against purchase order as required. Bring any discrepancies to the attention of the Financial Controller.

·Maintain an efficient electronic filing by vendor containing complete invoices and backups for efficient access after payment. All filing is to be kept current at all times.

·Process all Accounts Payable invoices, Expense claims and all payments through the purchasing and Accounting system.

·Forward all stop payment to the Financial Controller and ensure voided payments are put through the computer systems.

·Obtain and reconcile monthly vendor statements, and as they are required resolve all discrepancies directly with the vendor.

·Prepare manual payment request as they are required or if directed by the Controller.

·Run the required month-end reports to close the Accounts Payable cycle.

·Prepare journal entry for accrual of invoices received after closing and for good and services received, but not yet invoiced.

·Maintain a separate electronic file for purchases of all operating equipment items and capital expenditure items under the direction of the Controller.

·Liaise with other team members to ensure efficient and timely processing of payments in respect of Travel agency commission, Refunds and credit card payments.

The ideal candidate for the Accounts Payable position should:

• Previouscexperience in similar position within Accounts Payable
• Be knowledgeable in managing Accounts Payable processes, analytical and inquisitive
• Accurate documenting skills and attention to detail, Methodical when following up on issues
• Planning and organizational skills
• Proficient in using Purchasing system/Accounting system and MS Excel.
• People management skills and ability to work in a team
• Have a keen desire to make a difference and demonstrate this by taking ownership in order to succeed customers’ expectations
• Take pride in service delivery in order to get it right the first time.
• Is flexible to the needs of the individual, team and business