Part Time Administration Assistant Maternity Cover

Part Time Administration Assistant – Maternity Cover

£12,600 (24 hours per week)

Mitcham

My client is seeking a part time administrator to cover for maternity leave until March/April 2016.

Key Accountabilities

Undertake typing of letters, reports etc
Undertake filing and archiving
Support Directors and managers in preparation of pre-qualification questionnaires, invitations to tender and other bid documents
Develop a database of standard responses
Manage the company database
Receive and distribute incoming post
Prepare invoices and issue
Liaise with accounts and manage debtor chasing, reporting progress back to managers
Manage compliance to different accreditations (CHAS, Acclaim etc.)
Prepare initial responses to clients Re: OJEUS
Review all published OJEU via Tenders Electronic Daily
Manage quality management system
Manage compliance to accreditations (BAFE, FIA etc.)
Liaise with client re: servicing schedule as appropriate
Liaise with suppliers from credit application to processing of invoices
Help engineer(s) to produce documents as required by contract e.g. certificates and forms
Skills, Knowledge & Experience

Essential

MS Word and Excel to intermediate level
Excellent verbal and written communication skills
Highly organised, with strong attention to detail
Proactive
Desirable

Previous secretarial and administration experience
Previous use of databases