Administration Assistant

Permanent – 39 hours per week, Monday to Thursday – 8am to 5pm, Friday – 8am to 4pm

Approx. £26,000 per year (depending on experience)

Company
Ability Matters Group (AMG) is an international group of companies, whose principal activity is the supply of products and services that enhance the lives of those who require devices to improve their mobility and accessibility. We operate mainly in the fields of artificial limbs, orthotics and postural mobility.

We have a number of sites across the UK and Ireland, as well as operations in France and the Netherlands, employing in excess of 500 people across our various locations.

Opportunity
Based at our Group Headquarters in Abingdon, the role of Assistant Administrator will support the Executive Assistant and full training will be given in all the responsibilities below. Based in our Reception area this is an active, varied and hands-on position. Duties will include a variety of administrative tasks including helping to manage the reception desk, providing office management support and delivering a high quality service, both face to face and also via phone and email. In addition, the role holder will support a variety of project work and key business improvement initiatives as they arise.

Key responsibilities will include:
• Reception
o Assisting the Executive Assistant as a first point of contact for visitors
o Managing registration book
o Receiving phone calls, deliveries and post
o Fire Marshall and First Aid
• Administration & Office Management
o Assisting the Executive Assistant with travel bookings, meeting organisation etc
o Co-ordinating office supplies
o Managing meeting rooms diaries and general office facilities
o Co-ordinating Fire Response, First Aid provision, Health and Safety inductions
o Handling internal & external enquiries via phone and email
o Managing credit card statements
o Ordering and setting up lunches for meetings

Experience, skills and other requirements:
• Organised, goal-orientated completer-finisher with the tenacity and persistence to drive tasks to completion
• Excellent verbal and written communication skills
• Presentable, positive, motivated and a flexible all-rounder
• Positive ‘can do’ attitude
• IT literacy (primarily MS Office)