Administration Assistant

We are delighted to be assisting our professional services client in Bristol with their vacancy for an Administration Assistant. You will be supporting the office manager with ensuring that the provision of professional legal services is maintained.

The Key duties of the role include:

– Maintaining good relationships with suppliers of services, managing recording of Health and Safety checks and reporting to office manager
– Supporting the office manager with monitoring and recording of annual leave, sick leave and unauthorised absence, assist with administrative arrangements for events and parties
– Post room support to include, ensuring that incoming mail and DX is opened and distributed within policy guidelines, ensure that all outgoing mail is correctly packed up and prepared for dispatch and ensure franking machine and associated suppliers are adequate. Ensure deliveries are made in a timely fashion
– Ensure that communal areas are kept clear of boxes and papers, assisting with compliance on particular areas including Health and Safety and fire regulations
– Recording and reporting IT support requests, monitoring engineering support, notice board maintenance, updating telephone list and assist with supplier invoice management and queries
– Organise the collection of confidential waste and toner cartridge recycling, assist with binding of manuals, marketing materials etc.
– Assist in the admin of routine repair and maintenance programmes including, copiers, printers, fax machine and other machines, ensuring all printers and copiers are stocked and replenished daily
– Reception to include – setting up meeting rooms daily, ensuring that each room has sufficient stocks of stationery etc.
– Cheque preparation and banking, daily use of Sage Line 50 to support the Office Manager
– Assisting marketing manager with delegate bookings onto seminars, conferences and events, responding to all delegate booking queries and recording all booking on to relevant spreadsheets
– Coordinating, printing and binding all external CPD seminar packs, printing and binding all seminar notes and calculating and recording printing and other costs using Excel
– Supporting at larger seminars, creating delegate badges and greeting delegates
– Preparing financial documentation and reports, preparing invoices for seminars, allocating seminar charges using sage line 50, recording receipt of funds
– Creating reports on outstanding seminar payments using Sage and Excel, chasing outstanding payments

To be successful for the role of Administration Assistant you must have:

– Previous administration experience
– Professional services experience is desirable
– The ability to work in a busy and challenging environment
– Self-motivation and a flexible approach
– Commitment to a quality service to members and clients
– An excellent telephone manner
– Skills in Adobe Acrobat, publisher, Mail Chimp and Word Press is desirable

In return, you will receive a salary circa £26,000 per year pro rata. (depending on experience). You will need to be flexible to work between the hours of 8.00 am – 6.00 pm and will work a 40 hour week. Holidays are 25 days per annum pro rata.

So if you would like to apply for the role of Administration Assistant , then please click on apply.

Unfortunately we are only able to contact short listed candidates due to the huge number of CVs we receive. If you have not heard from a consultant in the next five days it means that unfortunately, you have not been successful on this occasion. Please reapply for any other suitable roles in the future.

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Pertemps is an Equal Opportunities Employer