Project Administrator

Salary: £30,000 per year

Job title: Project Administrator
Job location: Derby
Duration: Contract initially leading to permanent role
Salary: £30,000

We are recruiting for an experienced Administrator to join a world class design and manufacturing company in Derby. The Project Administrator will provide administrative support to the Project Director and Project Team on a key project.

KEY RESPONSIBILITIES

.Email / diary management for the Project Director.
.Prepare presentation material, reports, charts, meeting documentation using MS PowerPoint.
.Meet and greet visitors / customers at Reception, delivering safety briefing in line with site procedures.
.Communicate and liaise with the Senior Management Executive Assistants.
.Communicate and liaise with the customer at both Project and Senior Level.
.Ensure new starters are fully equipped with the required IT and site access, IT hardware, phones, work wear etc on their first day
.Manage the General Notice Boards and keep it up to date with policies, briefs, notices, PowerPoint presentations etc.
.Arrange travel and accommodation, UK.
.Raise & track Purchase Orders related to the project as well as for office stationery, IT equipment/phones, external catering, PPE, external consultants. Manage invoices and related queries where applicable.
.Maintenance of annual leave records.
.Offer support for eDocument storage management (SharePoint/Teams) uploads & file creation.
.Post / Courier activities – arrange sending, collection & distribution within team when required.
.Provide support with large meeting arrangements & co-ordination, including room booking, catering orders, meeting room set up and taking minutes where requested.
.Management of Meeting Room Booking Sheet and maintenance of facilities/equipment for the office.
.Raise Prime and AAT requests.
.Ensure strict compliance with Travel & Expense & Cost Containment Policies.

OTHER RESPONSIBILITIES

.Support the Human Resources policies in administrating the HR aspects of the project
.Provide general support to the Project Director to arrange meetings, organise project events (internal and external) and administer project documentation (inc. customer correspondence) and provide assistance and support for reports and presentations as required, provide administration support to the Project Managers, take Core Project Team meeting minutes on behalf of the Project Manager.

YOUR EXPERIENCE AND QUALIFICATIONS

.Minimum 5 years of working experience in similar role
.Be a self-starter, able to prioritise and manage own time and activities and to relate well to people at all levels.
.Be an effective team worker and create a team ethic that supports team working.
.Must be able to adapt to the requirements of the project and add new skills when requested as project develops and for self-development.
.Display a professional attitude at all times and possess good interpersonal and communications skills
.Capabilities to communicate with all levels of an organization
.Structured, independent and hands-on working approach

Contact Information:

Phone:

Please note due to the volume of applications, we can only commit to contact those candidates we deem suitable for the position.
Please note the above job specification could be subject to change as agreed with our client.