Personal Assistant

Salary: £27 per hour

Hudson Shribman is looking for a Personal Assistant

* Proactively managing and organising the MD and Directors’ diaries; ensuring time is allocated effectively, re-arranging meetings, using your initiative to manage clashes, ensuring that they are fully briefed and have all necessary documents.

* Assisting in management meetings, meeting preparation, agendas, logistics and distributing minutes and agendas and note taking as and when required.

* General filing duties, ensuring paperwork is organised and updated

* Assisting the management team and covering the telephone when required.

* Inbox management, screening all enquiries and handling them when appropriate, highlighting matters that need urgent attention

* Preparing external correspondence as required.

* Work alongside the Office & Facilities Team to plan, book and arrange national and international travel and accommodation, assembling all key information as required.

* Diary and expenses administration support with particular responsibilities in relation to Group MD and Director’s travel admin.

* Assist with company documentation/legal matters as/when required.

* Prepare presentations as/when required.

* Document control and electronic filing

* Manage highly confidential information discreetly and provide administrative support with sensitive documentation including NDAs & other commercial documents.

* Answer incoming calls and other forms of correspondence as required.

* Assist the Office & Facilities Team with the preparation for internal/external meetings and arrange refreshments and/or other requirements as needed.

* Support the preparation of PowerPoint presentations (including any embedding high-res videos links, etc).

* First port of call for any issues concerning the Directors.

* Interface with customers and suppliers at a senior level.

* Provide administration support to the rest of the Sales and Marketing team (as/when required).

* Provide administration support to the HR department (as/when required).

* Demonstrates the Chess Values at all times.