Personal Assistant

Salary: £26,000 – £28,080 per year

Role: Personal Assistant

Location: Sheffield – Hybrid

Type: Temporary

Salary: £26,000 – £28,080 per year plus holiday

Sellick Partnership are representing a well-known public sector organisation in Sheffield. They are looking for an experienced personal assistant on a temporary basis, who is able to provide support to directorate leads and manager across the organisation. This opportunity requires a professional who can provide high quality support under pressure.

Key responsibilities for the Personal Assistant are;

• To act in a personal assistant function to the Director of Quality and the Quality Directorate Management Team
• Maintaining systems, diary management to support them in day-to-day work
• Deal with enquiries to the team, which includes liaising with a range of internal and external stakeholders
• Resolve with queries where possible, take messages and re-direct calls as appropriate
• Maintaining a confidential and accurate message system
• Set up and maintain accurate and efficient filing systems, both electronic and paper formats
• Responsible for the maintenance/repair and security of all office/it equipment and stock
• Support with projects of development work including gathering and collating information
• Organise management meetings, book rooms/venues and hospital as required
• Prepare agendas, take, and type notes and formal minutes ensuring prompt distribution of documents
• Order supplies, book courses and rail travel for staff. Complete stock requisitions and invoices
• Prepare invoices for payment and query/investigate invoice issues
• Prioritise the planning and organisation of own workload and that of others with the ability to manage various workloads at one time.
• Adapt and respond effectively to last minute requests
• Monitor and support contractual changes on behalf of the Director and Senior Leadership team
• Calculate and monitor staff annual leave allowances ensuring these reflect any change to their hours and contract
• Monitor staff sickness, whilst producing and providing data to the appropriate supervisory staff
• Responsible for the recruitment of Admin staff
• Process and monitor vacancies within the Quality team – completing vacancy forms, adverts, job descriptions and liaising with relevant departments.

The Ideal candidate for the Personal Assistant will have;

• Experience in a public sector organisation
• Be educated to GCSE Grade C or above in English and Mathematics
• Experience of managing a busy workload
• Experience of minute taking and agenda preparation
• Experience of preparing and presenting reports and presentations
• Experience of using digital communication platforms such as Microsoft Teams, Zoom and Skype
• Previous secretarial experience
• of stock ordering and Invoicing

The Personal Assistant will need to able to be an excellent communicator, with experience of communicating with directorate level stakeholders, to provide the organisation with a professional who is compassionate, committed, inclusive, and creative who can work off their own initiative.

If you believe that you are well-suited to this excellent opportunity of Personal Assistant, please apply directly or contact Charlotte Broomfield at Sellick Partnership for more information. The closing date for CVs is Wednesday 2nd November due to the urgent requirement of this role, interviews will be arranged as soon as possible.

Sellick Partnership is a market leading professional services recruitment specialist operating across the UK. We are proud to be an equal opportunities employer and encourage applications from candidates of all backgrounds and circumstances, including underrepresented and disadvantaged groups and those with disabilities. Please note our advertisements use years’ experience and salary levels purely as a guide. We are happy to consider applications from all candidates who are able to demonstrate the skills necessary to fulfil the role. If you do not hear from us within 48 hours please assume that your application has been unsuccessful on this occasion. For information on how your personal details may be used by Sellick Partnership, please review our data processing notice which can be found in the footer on our website.