PA / Administrative Assistant

PA / Administrative Assistant

Location: Eton and Windsor, Berkshire
Salary: Excellent DOE
Contract: 1 year maternity cover

InterSystems Corporation is a privately held software company with a 35-year track record of consistent growth and profitability. We view hiring, developing, and retaining the best people as key to our record of success.

We are currently looking for an experienced PA to provide exceptional administrative support to Senior Management. You must have the ability to take full ownership of your job responsibilities, be able to problem solve, create solutions and implement changes independently. This is a fantastic opportunity for someone with plenty of initiative who can think creatively and likes to put forward their own ideas for improvement.

Job Responsibilities:

• Provide PA support to Senior Management, including diary management, travel arrangements, gatekeeping, expenses and the creation of presentations and reports.
• Provide general admin support to the team.
• Schedule requested on-site/off-site meetings, conference/video calls and organise catering as required.
• Attendance at meetings which requires preparation of agendas, collation of monthly reports and the taking of accurate minutes.
• Maintain department specific contacts (customers, vendors, contractors).
• General document management (filing, faxing, scanning, printing).
• Proof-read emails, memos and reports.
• Maintain a variety of reports.
• Compiling department specific materials and collateral as needed.
• Special administrative projects as requested.
• Weekly tracking and recording of assigned staff locations.
• Raising purchase orders and seek authorization appropriately.
• Tracking team travel, timesheets and the approval of invoices.
• Reception cover for full time receptionist during lunch breaks, approx. 1 hour per week, shared with rest of the Administrative Services Group (ASG).
• General support as part of ASG team.
• Provide assistance with ad hoc requests and special projects as required.

Job Qualifications:

• Previous PA experience in an international company preferable.
• Proven ability to work in a high volume, fast-paced environment.

We are an equal-opportunity employer and do not discriminate because of race, color, religion, sex, sexual orientation, age, national origin, disability, genetic information, membership in uniformed armed services or Veterans` status, or any other class protected by applicable law.

Keywords: Administrator, Reporting, Planning, MS Office, Excel, PowerPoint, Administrative Support, EA, PA,