PA / Administrative Assistant

Currently seeking a PA/Administrative Assistant to join a well established Publishing organisation based in South West London. The successful candidate will be supporting and managing the diary for the Senior Executive Editor and will have previous PA experience.

Support to Senior Executive Editor, VP Europe & HR Director

*Book travel and accommodation, process expense claim forms, researching, filing and preparation of PowerPoint presentations /Word documents
*Provide administrative support as required: eg diary management, set-up meetings/rooms, provide catering etc.
*Field telephone calls, deal with post and correspondence.

Administrative Support to the Editorial Acquisition Team

*Processing incoming and outgoing editorial submissions on a daily basis within database systems and guidelines. Identifying inappropriate material and responding. Tracking number of submissions for improved response times
*Collating information from Senior Editors/editors for monthly reports and editorial recommendations
*Preparing weekly Acquisition report and attending meetings
*Coordinating meetings, preparing materials, taking/typing up notes
*Booking in-house meeting rooms or outside venues including webinars, dial-in conference calls and Video Conference. Confirming venues/ attendees/making catering arrangements and organising as required
*Coordinating and making travel arrangements, hotel and restaurant bookings, for overseas conferences and all key annual events for the team
*Liaising with HR team to organise Work Experience placements
*Key point of contact for Authors – fielding queries, requesting information, sending out invites/collating RSVPs, updating contact details
*Assisting with Author office visits
*Ordering flowers/ gifts for authors in line with company recognition scheme
*Assisting with editorial tasks
*Managing requests for editorial resources such as competition judging, blogs, PR, workshops
*Creating presentations, pulling royalty reports, and researching/data gathering
*Maintaining records pertaining to team members – internal & external
*Distributing mail, fielding departmental phone calls and emails, coding invoices, ordering office supplies
*Providing general support through other administrative tasks

Skills Required

*Previous experience working as a PA /secretary
*Must be highly organised, with the ability to think ahead
*Very good knowledge of Microsoft Office
*Intermediate/Advanced level for PowerPoint
*High attention to detail
*Communication skills, written and verbal, must be professional and clear but with a friendly approach
*Experience in multi-tasking

If you have the skills and experience required then please apply.

Adecco is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.