Operations Administrator

Salary: £26,000 per year

Operations Administrator
Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world’s premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.
Duties & Responsibilities
Purpose
To provide administrative support within the Operations team and ensure day to day efficient organisation for office services for areas reporting to the Branch Manager.
Functions
ESSENTIAL
* Undertake typing, filing, general correspondence, reports, procedures and job sheets as required by Management
* Monitors incoming telephone calls and transfers if appropriate or deals with call accordingly
* Generate invoices, upload onto the invoicing system and match timesheets from job book. Raise PO’s via PeopleSoft database. Interface with clients regarding invoicing queries and operational queries
* Update invoice batches for UK Management Accountant
* Undertake photocopying and fax transmissions as required
* Preparation of applications for payment is collecting information from customer timesheets to formulate invoicing
* Assisting Credit Controller with collection of overdue account payments and sending progress reports to manager, credit control – input comments on PeopleSoft database
* Undertake any other duties of a reasonable nature by Management.
* Booking of medicals and courses.
* Order tracking and acknowledgement
* Weekly timesheet generation / completion
* Complete invoices on Branch Sales Ledger
NON-ESSENTIAL
* Other duties may be assigned.
Safety
Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment.
Other
Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems.
Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company.
Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.
Supervisory Responsibilities
* This position has NO direct supervisory responsibilities.
Reporting Relationship
* This position reports to the Branch Manager
Qualifications

REQUIRED
* A good secondary education
Knowledge, Skills, Abilities, and Other Characteristics
* Computer literate and competent in the following, Word, Excel & Visio.
* Ability to read and write in English.
* Good organisational skills
* Ensures that important information from management/supervisor is shared with employees and others as appropriate.
* Ensures that regular consistent communication takes place within area of responsibility.