Office and Documentation Assistant

Fantastic Opportunity to join a well established company based in Newbury. Our client is looking for an Office Assistant and Documentation Assistant to join their team on a temporary to permanent basis, Salary: £26,000per year.

Duties will include but not limited to;

*General errands
*Receptionist duties:
– Answering and directing telephone calls
– Greeting, directing, and ensuring comfort of guests
– Organising post and couriers
– Researching and booking employee travel and accommodation
– Filing, archiving and maintaining high standards of tidiness in the office
*Entering original L/C’s into the in-house order management systems once received
*Ensure timely and efficient relay of documents and contracts
*Monitor new bookings and ensuring documentation deadlines are met
*Working closely with the Bookings team by monitoring container details/photos and helping with chasing missing details/photos from suppliers to ensure that they are received on time.
*Back-up to entering container detail’s into the in-house order management system.
*Checking load photos for bad quality, moisture or refuse.
*Checking container details against the photos received from the suppliers and updating our in-house order management system accordingly.
*Checking booking confirmations match LC/Contract/Indent requirement/restrictions
*Creating and sending custom’s forms, Bill of Lading instructions and container details to the Shipping Lines/Freight Forwarders 48hrs – 72hrs prior to vessel arriving at port of loading (meeting tight deadlines)
*Obtaining information from shipping lines and sending shipment advice to customers/agents.
*Sending Self Inspection Reports and load photos to inspection companies within 5 days Checking inspection certificates and submitting amendments/approvals
*Checking draft Bills of Lading and submitting amendments/approvals
*Distributing documentation electronically to customers, suppliers and third party contractors
*Creating, updating and filing electronic documentation
*Processing final documents before being presented to the bank.
*Uploading final copy docs for paper and lumber orders onto the in-house order management system as soon as released.
*Data processing on in-house order management systems
*Running reports

The ideal candidate:

*Reliable
*Good Attention to detail
*Accuracy
*Strong numeracy skills
*Ability to prioritise
*Innovative use of Systems to improve/ease administrative load
*Planning ability
*Strong written and oral communication skills

*Microsoft Office knowledge
*Microsoft Internet Explorer knowledge

Do you have experience in a similar role and all the relevant skills? If so apply today at Adecco Newbury.

Please note: This position is based in Newbury please only apply if you are willing and able to work in this location.

All applications will be reviewed within five working days by one of our experienced consultants and successful applicants only will be contacted within that timeframe. Please be assured that your details remain confidential and they will not be sent out to our client(s) until you have been contacted by us and have given us your consent, in accordance with REC guidelines.

Adecco is acting as an Employment Business in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.