Executive Assistant / Office Manager

Salary: £48,000 – £54,000 per year

Highly regarded international company has a unique and varied 13 month maternity contract for an Executive Assistant to support a highly regarded Chief Executive. As well as 1:1 EA support you will also have some office management responsibilities.

This is an extremely varied role that has a vast amount of responsibilities, working alongside the businesses senior stakeholders across all levels of the business. While managing the smooth running of the Chief Executives day, you will also provide first class personal communications on behalf of the Chief Executive to all stakeholders, work closely with the Chief Executive to assist on reporting of company strategy and initiatives and be involved in key areas of the business, such as events, branding and marketing as required. Your duties will be vast and varied and involve:

* Complex international diary and travel management (often changing at short notice)

* Expense and currency management, credit card management and monthly reconciliation

* Producing creative PowerPoint presentations, updating Excel records and preparing Word documents – your wonderful IT creativity will certainly be utilised in this role!

* Work closely with Directors to monitor project / special assignment deadlines that will affect the business

* Organise monthly senior meetings and take accurate minutes

* Research issues that may be relevant the business or Chief Executive.

* Office Management: direct line management of an Administrator, project manage a summer 2022 office move, liaise with suppliers, ensure office environment is well maintained, landlord communications and working closely with HR / health and safety.

You will be liaising with clients and senior stakeholders regularly, hence, you will have complete involvement and an understanding of your bosses role and responsibilities and be privy to confidential information. Discretion is a must for this role!

Your boss will encourage you to use your initiative and autonomy on a daily basis and would welcome an EA who demonstrates creativity, kindness and a good sense of humour!

Skills and Experience

* Extensive EA experience supporting a senior individual within a corporate, demanding environment

* Some office management experience and experience of organising an office move highly advantageous

* Superb English language and grammar abilities

* Proficient in PowerPoint, Word and Excel

The role is a 50/50 mix of working from home and from the Farringdon / Barbican office, 9am – 5pm, offering generous benefits package.

PLEASE NOTE

We strive to respond to all applications within five working days, if we have not contacted you within this time frame your application has been unsuccessful and your details have not been retained. Please apply for any other positions that you may see in the future. Thank you