Administration Executive Assistant

Salary: £27,600 per year

Our client is seeking an experieced Executive Administration Assistan

Administration department

The Administration department consists of two members of staff: Executive Assistant; Academic Administrator.

Working hours: 25 hours per week Monday to Friday (anticipated to increase to 30 hours per week Monday to Friday from approximately September 2021)

Salary: £27,600pro rata (based on a 35-hour working week)

Job Description Main purposes of job

To provide high quality executive-level administrative support to the Vice-Provost & Executive Director (VPED) and the Senior Management Team (SMT)

To be responsible for maintaining the BISC Home Office Immigration Sponsor Licence and provide support to students and workers as appropriate.

Main duties

Executive assistance

Diary management – manage VPED and SMT diaries including travel arrangements and completion of relevant Finance expense reimbursement forms

Meeting organisation – organise and prepare for meetings on behalf of the VPED and SMT including, but not limited to, room bookings, virtual meeting invitations, distribution of documents, minute-taking and liaison with catering when requested

Visitor management – liaise with campus and other internal and external parties to prepare schedules of meetings and organise other events for visitors

Health & Safety – provide administrative support to the Buildings & Facilities Manager, ensuring continued compliance with Health & Safety legislation

Documentation management – format and proofread documents as required by SMT, Policy Advisory Group or other BISC committees

Electronic room bookings system – control and maintain function room bookings

Academic assistance

Special Programs – liaise with BISC Special Program Directors to ensure smooth running of academic short programs

Concurrent Education (ConEd) program of study- act as liaison and information hub

Immigration

Sponsor licence compliance – report to the Academic Director (Home Office Authorising Officer) and act as Home Office Key Contact and Sponsor Management System (SMS) Level 1 user responsible for compliance with UK Visas and Immigration (UKVI) regulations for students and workers o Renew main sponsor licence, annual Basic Compliance, Confirmation of Acceptance for Studies (CAS) and Certificate of Sponsorship (CoS) allocations

* Maintain records as required by UKVI

* Assign CAS and CoS as required

We endeavour to reply to all applications, however, if you haven`t heard from us within 7 days, you have been unsuccessful with this particular role. You are very welcome to apply to future advertisements placed by Grafters Recruitment Consultants / Grafters Accountancy Personnel.