Admin Assistant Russian Speaking

Russian speaking admin assistant required for busy healthcare distribution company.

Job Purpose

To provide an efficient and responsive administrative, organisational, and logistical service to the Management team, helping them to manage and prioritise their time. You will be responsible for providing full secretarial assistance to the management team. This position will be of key importance within the organisation and the successful candidate must have previous secretarial and administrative experience within a fast-paced environment. You will be able to demonstrate the ability to effectively plan and organise your workload and the initiative to resolve issues quickly in an appropriate manner.

Main duties

* Filter emails, highlight urgent correspondence and print attachments.

* Organise inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.

* Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.

* Conduct weekly diary meetings with management team to discuss upcoming engagements, invitations and other requests.

* Coordinate travel and accommodation requirements in connection with others.

* Filter general information, queries, phone calls and invitations to the correct members of staff by redirecting or taking forward such contact as appropriate.

* Ensure the management team is fully briefed on, or prepared for, any engagements management team is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the management team.

* Prepare correspondence on behalf of the management team, including the drafting of general replies.

* Minute general meetings as required and complete research on behalf of other members of team.

* Keep and retrieve files.

* Ensure guests meeting with team are well taken care of.

Additional duties

To attend supervision, training and meetings as and when required. You may be required to perform other ad-hoc tasks around the organisation that may be deemed necessary.

Person Specification

* Be aware of Health and Safety standards; along with a high understanding of Data Protection and Diversity in the workplace

* A good deal of common sense, etiquette and an ability to think on one’s feet

* Ideally educated to degree level (A’ level education considered)

* A minimum of 6 months to one year admin experience

* Shorthand and excellent typing skills, speed and accuracy essential

* Good computer literacy (MS Office, Excel, PowerPoint)

* Excellent organisational skills

* Excellent communication skills, both verbal and written

* Professional telephone manner

* Proven ability to work under pressure and to tight deadlines

* Bright, positive & confident personality

* Well presented

* Highly personable

* Flexible and mature approach with ability to work unsupervised