Accounts & Finance Assistant

This role is a 6-Month Temp role with a view to going permanent. The permanent role would pay in the region of £26,000 per year + benefits.

The Finance Assistant will support the Finance team in recording and retrieving financial details of the company, including maintaining financial records, receiving payments, cash handling.

Also, providing a complete finance service to the whole of the company, addressing all issues of a finance nature and providing all relevant information to meet external demands. These services may include, but are not limited to, any of the following: budget setting, reporting and control, income management, financial reporting to external bodies, annual accounts preparation, debt management.

Accounts Receivable / Banking

• Reconcile Members’ deposit bank account daily and activating member accounts on corporate membership systems
• Records details of cheques received and prepares them for banking and depositing (on a weekly basis)
• Monitor cash daily and update Sage Line 50 and provide a daily cash summary report to the leadership team

Accounts Payable

• Scan, code and enter invoices onto Sage Line 50.
• Update sage supplier ledger with address and bank details for purposes of bank payments via online system
• Ensure invoices are authorised by Leadership Team to ensure timely payment (manually at first pending system change) and follow up (purchase ordering process in future)
• Prepare payment run and load payments onto electronic banking system for authorisation.
• Post payments on Sage Line 50 and file invoices.
• Produce supplier remittance advices and answer queries.
• Handling and processing of expense claims.
• Handling, processing and reconciliation of credit card accounts to ensure accurate and robust record keeping.

Monthly reporting

• Prepare month end schedules such as Fixed Asset registers, prepayments and accruals
• Enter all closing journals to prepare a final trial balance.

Ad hoc:

• Plan, organise and manage own workload to ensure your contribution to the company’s financial reporting process is achieved in a timely and accurate manner
• Maintain accurate paper and computer based records in own work area to ensure adequate financial audit trail is kept.
• Deal with customer enquiries and queries both on telephone and face-to- face. Pass on enquiries to appropriate people, take messages and keep records as required.
• Where appropriate, follow up queries and liaise with outside agencies and other staff as appropriate.
• Undertake other office administration including typing, filing, scanning and photocopying as requested by members of the Finance Team.
• To be responsible for the regular disposal of any Finance documentation in accordance with the Documentation Retention Policy
• To work with the Finance Team in updating all procedure notes.
• Providing administrative support to the Leadership Team

Essential Knowledge/Skills/Attributes

• Some understanding of basic accounting principles

• Experience with Sage Line 50 accounting software is essential

• Some experience either within accounting or administration work in a small office environment

• Numerical competence

• Effective oral and written English skills

• Proficiency in Microsoft Word and Excel

• Good administrative and organisational skills and ability to keep documentation tidy and accessible

• High level of attention to detail and accuracy

• Ability to plan and organise tasks efficiently

• Ease in communicating with colleagues and third parties via email

• Ability to work independently and ask for clarification where needed

• Ability to communicate and to work as part of a team

• Comfortable in a working environment in which job responsibilities evolve as team needs change