Document Controller

Salary: £38,400 – £44,400 per year

TRIbuild Solutions are currently looking for a Document Controller to work for our client who are a residential developer based in West London. The Document Conroller is needed by our client ASAP and will be on a long term permanent basis. 

On Commencement of a New Project

• On hand-over of new contracts from the Managing Partner, set up new job files to agreed layout and standards, obtaining all necessary information from new clients, architects and other contacts. Circulate new job details to agreed recipients within the office.
• Set up and maintain standard shared computer folders and files.
• In preparation for new site set-up, collate all drawings documents and agreed standard administrative and health and safety stationary. Make up site files and arrange delivery to Site Manager
• Arrange for site telecoms, parking suspensions, licences etc as requested by the project team

Post Contract Support

• Be responsible for coordinating document changes together with their review and approval.
• Provide admin support to all personnel associated with the projects.
• Update contract documents as required by Contracts Managers, including collating, filing and distribution of documents relating to Variation Orders, Confirmations of Verbal Instructions, Architects Instructions, RFI etc. and the maintenance of associated computer files.
• On behalf of Contracts Managers, deal with routine issues and communication with Site Managers, Clients, their Architects, Sub-contractors and any other interested parties.

Completion of Project

• On completion of contracts, collate and compile, using hand over tracker document, all guarantees, user manuals, health and safety information, instructions, drawings and other relevant documentation into a Service Manual. Chase sub-contractors as necessary to obtain hand-over documentation. Hand completed manuals to the Contract Manager for delivery to the client
• Liaise with After Sales team in agreed time frames so that they can start to produce maintenance packages in time for hand over.
• Provide admin support to GM London in sharing information for home user guides

General Duties

• On instruction of the Contract Manager/Quantity Surveyor, type orders for suppliers/subcontractors, and email packages if requested to do so.
• At agreed intervals and after the completion of contracts, archive physical files and transfer computer records to Small Works and Maintenance/All Projects
• General filing, scanning and hanging of drawings.
• Provide admin support to the technical co-coordinator when appointing the professional team, circulating documents if required
• If required due to urgency assist the Managing Partner’s PA in the procurement process at tendering stage. 

Requirements

• Must have experience working with Viewpoint / 4Projects
• Ideally will have a minimun working as a Document Controller for a minimum of 3 years 

If you’re interested in the role, please submit your CV online or call Solutions.