Legal Administrator / PA

Legal Administrator/PA

Purpose of the Role

Working closely with the members of the Commercial & Legal team, including the Executive Director – Commercial & Legal to provide support. This role will involve providing support to the Commercial & Legal team on administrative matters and a wide range of day-to-day activities.

Principal Accountabilities

* Production of routine letters, memorandums and other ad hoc legal documentation
* Sort, open, log and distribute the Department’s incoming mail
* Being the first point of contact of ad hoc departmental enquiries
* Organising, maintaining and taking overall responsibility for the department’s filing and archive systems
* Delivering and collecting documents
* Photocopying and scanning documents, including preparation of large files
* Locating contracts, emails and other legal documentation
* Ensuring department invoices are reviewed and paid
* Preparing execution versions of contracts
* Ensuring all contracts are executed correctly and filed accordingly
* Other ad hoc general administrative work

Knowledge, Skills & Experience

* Previous experience working in a large legal firm, ideally in a fast paced and dynamic environment
* High level of written and verbal communication skills
* Knowledge of law and legal procedures
* Computer literacy – able to utilise a range of Microsoft Office applications and other appropriate company systems when required
* Discretion when dealing with sensitive information
* Excellent secretarial and administrative skills
* High standard of spelling and grammar

Personal Attributes:

* Meticulous attention to detail and accuracy in work
* Ability to work to multiple deadlines and complete several tasks in parallel
* Polite and helpful manner and ability to interact positively and professionally with all levels
* Proactive approach and ability to work independently and as part of a small but dynamic team
* Ability to use initiative and effectively prioritise