Admin Assistant (Part Time)

An affiliated company to IT Fleet is looking to recruit a part time administrator to work at their prestigious office in Park Lane, London.

Reporting to the Branch Manager, your main responsibility will be to provide administration support across 3 sites, primarily taking responsibility of a Key Booking “e-tag” system by uploading jobs onto an in-house system “FleetPlus”, monitoring emails for Sales Staff and physically taking keys to 3rd party collections in 3 different locations.

Main duties:-

Booking Keys on E-tag:- Operating a sophisticated key cupboard system with entry via a swipe card that keeps electronic record of who has had access / or who has taken what key.

Load jobs onto FleetPlus:- Inputting approximately 50 jobs onto the internal system daily.

Monitor Emails:- Monitoring emails for all Sales Staff across 3 sites, local to Park Lane.

Run keys to 3rd party Collections:- You will need to be physical fit to run keys from and to staff as and when required. This will include taking keys to an underground car park.

Essential skills and experience:-

• Computer Literacy to include Word and Excel;
• Accuracy;
• Excellent communication skills;
• Ability to work on own initiative and as part of a team;
• Good planning and organisational skills;
• Ability to cope with pressure;
• Ability to cope with change;
• Methodical and logical approach to work;
• Good Customer service practises;
• Be able work to SLA’s and KPI’s, communicating discrepancies where
necessary;
• A smart and professional appearance.

The role is offered on permanent PAYE contract basis working Monday to Friday from 1pm-6pm. You will also need to be flexible to the occasional requirement to work on a Saturday morning from 8am-1pm. (Approx 1 per month). An immediate start for the right candidate.