German Speaking Ea – Start Friday

Position Summary:

Executive Assistant needed ASAP to start THIS Friday to support the Managing Director with ensuring their time is used effectively and that all business requirements, including but not limited to implementation of tasks, meeting minutes and diary management, are dealt with in a timely manner. The role also requires the individual to carry out some administrative duties.

Responsibilities included but are not limited to:
*General secretarial and administrative support to Managing Directors
*Point of contact for Human Resources
*Diary management – ensuring diaries are kept up to date making sure that important events are highlighted including agendas and appropriate correspondence prior to meetings
*Liaising with external professionals and clients and team members on behalf of the Managing Directors
*Attending meetings and taking minutes as well as setting tasks and following up from meeting notes
*Booking meetings and manage the timing of meetings to ensure everything runs to schedule
*Manage and coordinate incoming and outgoing correspondence
*Manage and coordinate property projects including research, maintaining spread sheets and provide regular updates
*Devising and implementing processes and systems to ensure the smooth running of the business operations
*Act as a gatekeeper for the Managing Directors
*Assisting with ad hoc personal tasks for Managing Directors
*Leading on office organisation and efficiency’s

Person Specification:
*Self-Directed and highly motivated individual
*At least three years of relevant work experience
*Highly confident with using Microsoft software packages, especially outlook, word and excel
*Strong organisational and administrative skills
*Ability to manage multiple conducting priorities
*An articulate individual who can relate to people at all levels of an organisation
*Excellent communication skills

Advertised by Office Angels, Victoria branch. Please note that due to a high volume of responses Office Angels receive; only successful candidates will be contacted.
For the purposes of the Regulations, please note that Office Angels in the provision of these services will be operating as a recruitment agency. Office Angels are an equal opportunities employer.

Office Angels is acting as an Employment Agency in relation to this vacancy. The Adecco Group UK & Ireland is an Equal Opportunities Employer.