Site Administrator

SITE ADMINISTRATOR – FAWLEY, SOUTHAMPTON

About us

Trant Engineering Limited is a multi-discipline Engineering & Construction company, with offices and projects throughout the UK and Overseas. We have several different divisions, including; Energy, Oil & Gas, Process & Water, International and Control & Automation. We have over 800 employees and with a healthy forward order book and a projected turnover of £180m this year, it is an exciting time to join the business.

We are now recruiting for a Site Administrator to work on site at Fawley Refinery, working with our site delivery team. This is a full-time position, working 07:30 – 16:00 Monday to Friday each day with 30 minutes for lunch and you will report to the Commercial Manager.

The role is the first point of contact for all invoices from suppliers and trouble shooting for one of the on-site contractors.

Duties include but are not limited to;

Liaise with vendors daily, to ensure payments are made in a timely manner
Process invoices using SAP
Use the sites contractor data management system (CDMS), to assist vendors with any queries and issues that may arise to help them to get paid for their working hours
Entering agency timesheets and expenses to ensure they are paid correctly each week
Data Entry
Uploading documents/invoices
Filing, photocopying, scanning
Answering the telephones (this is worked on a rota basis)
Client interface
Skills/Background

Applicants should have a background in working in an administration role and possess the following skills:

Excellent IT skills
Data entry accuracy
Organised and able to prioritise and manage own workload
Strong communication skills, able to build relationships and get on well with people of all levels
Able to work well under pressure
Good team player
Equal Opportunities

Trant Engineering Limited is committed to equal opportunities for all and we do not discriminate on the grounds of race, religion or belief, sexual orientation, gender reassignment, marital or civil partner status, gender, disability, or age.