Team Secretary

Salary: £13.8 – £15 per hour

We are currently recruiting for a Secretary to assist the Estimating Team of an award-winning construction company. You will be working in close collaboration with colleagues when performing your duties. The company is a people-based business and have built a reputation for quality, long-term relationships, principles, ethical practices and repeat business.

Your roles and responsibilities will include the following:

• Liaise with estimating team and office staff, developing good working relationships.

• Work with the Senior Estimating Manager to ensure a high level of service is guaranteed.

• Attend handover meetings with Estimating Department and prepare project folders.

• Review tender documents when required.

• Collate and file tender paperwork and drawings in a structured manner.

• Provide admin support such as answering incoming telephone calls and taking messages when required, as well as booking meeting rooms when requested.

• Assist with the management of the supply chain including managing the approval process, arranging meetings with potential new suppliers and helping to ensure suppliers get opportunities to bid for and carry out work.

• Assist with the preparation of Operating & Maintenance manuals on all projects.

SKILLS

• Working knowledge of computerised systems.

• Competent in Microsoft Office (Outlook, Word, Excel, PowerPoint).

• Proven track record in providing first-class customer care and service delivery.

• Ability to work under pressure and prioritise workload.

• Ability to be proactive and work well in a team environment.

EXPERIENCE

• Broad generalist experience in a fast-paced dynamic office environment

• Experience of reviewing, implementing & maintaining efficient systems (electronic & manual)

• Experience in a similar administrative based role is desirable

Salary negotiable (dependent on experience), plus benefits and discretionary bonus.