PA / Team Secretary

PA/Team Secretary

Mayfair, London

A fantastic role has become available for a confident, team-spirited and well-presented professional, with a flexible approach to work. This role is to provide secretarial, administrative and PA support to a team of 4. We are looking for someone who can build relationships with clients both over the phone and sometimes in face to face meetings. The person in this role will be a valued member of the team, playing an integral role in the department

Requirements:

* Accurate typing speed of 65/70wpm
* Microsoft Word Excel & PowerPoint
* Strong spelling, grammar and presentation
* Attention to detail and ability to prioritise efficiently
* Excellent interpersonal and communication skills

Desirable skills:

* Property background
* Microsoft Publisher

The role requires copy typing (some audio), filing, answering incoming calls and accurately taking messages. Along with diary management, setting up meetings, events management, some travel arrangements and general office support.

* Ideally the candidate would have some existing experience working in the property sector
* This is a busy, open-plan office environment where it is often necessary to produce reports, mailings and promotional material of a high standard at short notice
* Accuracy of typed work and excellent desktop publishing skills are vitally important
* Some confidential work is involved so the ability to be discreet is necessary

Day to day administrative responsibilities include:

* Ensuring that filing systems are in an orderly and retrievable manner
* Setting up new files (both paper and electronic)
* Updating/running of the company database system
* Preparing and issuing invoices
* Processing monthly expenses for team members
* Publishing mailings
* Diary Management, organising meetings internally and externally
* Assisting with the management and care of office facilities including placing furniture and I.T. orders
* Organising maintenance of the office air conditioning, and resolving problems with printers, photocopier, PC’s, desk phone and mobiles, and coffee machine
* General ad hoc administration
* Acting as a point of contact for internal enquiries and providing assistance to other departments when necessary, i.e. colleagues busy or secretary absent
* Reception cover

Tate is acting as an Employment Agency in relation to this vacancy.