School Secretary / Administrator

My client, a thriving independent day school in Abingdon, is recruiting for a school secretary/administrator to join their team on a temporary basis. This is a key position within the school, and the individual’s personality is considered as important as their skills and previous employment experience.

General Office Duties:
* Greeting visitors to the school and first point of contact
* Answering telephone calls, dealing with queries from parents, children and other members of staff.
* Opening and distribution of post.
* Preparation and sending of post in the evening.
* Accepting deliveries and arranging distribution.

Specific School Administrator Responsibilities (Including but not limited to):
* Updating current parents details on database
* Manage school calendar – involving all relevant parties
* Preparation and maintenance of class registers – and from these a daily absence list/fire register
* Reserve for minibus supervisor
* Uniform – liaise with official shop/SHUS. Update uniform lists, working with SLT
* Attending, minute taking of School Council meetings with the Headmaster
* Attending, minute taking of KS1 and KS2
* Assisting Headmaster with social events
* Preparation of letters for weekly mailing
* Assist Headmaster with general administration as and when required
* Shared proof-reading of internal and external communications
* To administer parents’ evenings per term to 8pm (late starts on these days)
* Deputise for Marketing Assistant if required

Person Specification:
* Enthusiastic and positive approach and the ability to build effective working relationships at all levels
* Attention to detail and excellent communication skills; both verbal and written.
* Confident, with a flexible and empathetic approach

The job holder will work during school term time plus INSET days at the start of each term and an additional 3 weeks worked during school holidays. The hours of work will be 8.00am to 5.15pm Monday to Friday.