Receptionist Chelsea

My Client is a busy Architectural Practice based in Chelsea. We currently require a Receptionist/Team Administrator to work as a Receptionist and alongside the Practice Manager.

This position would suit a Graduate/Second Jobber with experience as a receptionist plus general office administration in a busy architectural practice. The successful candidate would therefore be proficient and competent in all of the following:

Reception

Meeting and greeting clients – arranging coffees/teas refreshments etc.
Arranging CPD meetings (Continuous Professional Development meetings)
Logging Camera and equipment usage and uploading pictures to job folders.
Copy typing – minutes and general typing – will need to be familiar with Word & Excel.
Booking taxis for staff and clients and logging as appropriate.
Post -date stamping and distribution. Distribution of original letters regarding projects – copies to be given to relevant Project Secretary.
General photocopying and printing as required by other members of staff.
Maintaining stationary cupboard and logging usage.

Assistant to Practice Manager

Assistance on general admin.
Logging all holiday requests on Office Diary, Asta and Excel.
Helping with general recruitment duties – logging of candidates and tracking progress. Liaising with recruitment agencies and Practice Manager regarding scheduling of interviews and feedback.
Email management – to cover for Practice Manager when on leave. Dealing with urgent emails and queries as appropriate.
Filing/photocopying/printing
Ad hoc duties as requested.
Maintaining office databases/templates/manuals.
Supporting the Practice Manager as necessary/

The work varies greatly from day to day and therefore we are looking for a proactive, professional all-rounder, who is happy to assist with anything and everything! Previous experience of Architectural/Construction/Property work is not essential, but would be an advantage. Advanced knowledge of all Microsoft Office packages is a must. Salary: £26,000per year.