Receptionist / Administrator

An exciting opportunity has arisen for an experienced Receptionist/Administrator to join a leading financial firm based in Leeds City Centre. They are looking for some one to provide administrative support to the office and other staff in delivering a confidential professional service.

The Role:

Title: Receptionist/Administrator

Salary: £26,000per year

Job Description:

Taking incoming and make outgoing calls on behalf of the team ensuring onward transmission of messages, whilst maintaining a professional manner
Booking meetings and appointments into staff members outlook diaries
Ensuring information for meetings and appointments is as clear as possible
Arranging internal/external logistics for meetings
Keeping system contacts up to date with all client contact information
Open and distribute mail to staff members whilst maintaining high standards of confidentiality
Sort outgoing mail ensuring all items are weighed accurately and the correct postage is applied
Manage ordering of office stationery and develop/maintain excellent working relationships with suppliers
Ensuring a sufficient stock of cartridges for the printers and toners for the copiers
Typing correspondence for the team including letters, submission documents, spreadsheet input, PowerPoint presentations etc.
Maintain an efficient, accessible filing system, with hard and electronic copies
Assisting team in photocopying and printing
Ensuring tidiness of reception desk and reception area
Aid in the setup of conference calls or presentations in meeting and board rooms

What we’re looking for:

Common sense, professionalism and the ability to work under pressure
Excellent organisational skills and efficient time manager
Proven people and communication skills
Have the ability to build client relationships by phone and in person whilst maintaining a professional attitude and polite communications at all times
Must be able to work as part of a team and under your own initiative
Experience using all Microsoft applications, specifically Word, Excel and PowerPoint
Experience using Digital Practice Management is an advantage but not essential
A basic understanding of the business practices and the systems

Daily Hours: 9am – 5:15pm

Location: Leeds City Centre

Huntress Group does not discriminate on the grounds of age, race, gender, disability, creed or sexual orientation and complies with all relevant UK legislation. PLEASE NOTE! You should make yourself aware of how immigration laws apply to your situation before applying for any jobs. We are acting as a Recruitment Agency in relation to this role.