Receptionist

Our client is looking for a split role of Receptionist and Facilities Administrator to work in their corporate offices based in Bromley.
The purpose of the role is to provide smooth and effective reception services, with emphasis on effective operation of switchboard and excellent front desk services to include: security services, dealing with both external and internal customers.
You will provide effective scanning services in respect of customer documentation and data as well as Quality Control of production documentation, as well as general administrative duties.
The purpose of the role is to provide service and support within the Reception, Scanning and Quality Control areas of the Facilities Department.
9.45am – 12pm daily
In addition, the job holder will provide effective Scanning services in respect of customer data as well as Quality Control of production documentation
12.45pm to 5.30pm daily
For Reception the job holder will provide effective front desk services, switchboard operation and general administrative duties from.
The main functions of the role will include:
Reception duties:
• Greet visitors and callers, determining the nature and purpose of their contact.
• Operate the switchboard in a professional manner and deal with incoming queries
• Maintain employee/visitor access to the building and issue passes
• Oversee dispatches and deliveries of items from and to the building
• Assist in the co-ordination of Boardroom meetings and organise catering
• Book couriers and taxis when required
• Book Hotel reservations when required
• Create purchase orders
• Manage archive box requests
• Provide general administration duties
• Fire Marshall (Training will be provided)

Scanning and Quality Control duties
• Accurate scanning of customers files
• Banking cheque payments
• Accurate checking of production documents prior to mailing Candidates need to have the following:
• Reception and administration experience
• Good written and verbal communication skills
• Strong interpersonal skills
• Professional, welcoming, well presented and courteous
• Ability to handle multiple tasks with minimum supervision
• Good organisational skills
• MS Office skills
• Excellent customer services skills and shows initiative at all times
• Strong attention to detail
• Dependable, calm approach, punctual and flexible
• Able to keep confidentiality

Assertive Solutions is acting as an Employment Agency in relation to this vacancy and are committed to equality and opportunity for all candidates.