Property Services Coordinator

Salary: £60,000 – £72,000 per year

We are looking for a Property Services Coordinator to deliver effective Property Management services across all AX group locations, reporting directly to and deputising for the Manager.

Do you understand and have an interest in Property Services, Facilities Management or Estates? Do you want to be part of a Company who believe their people are fundamental to its success, and work in an environment where colleagues are encouraged to innovate and collaborate? 

A little bit about us
AX is an accident assistance and after care service provider who deliver replacement vehicles to customers who have been involved in non-fault accidents. 

We pride ourselves on keeping drivers driving and being experts at caring for people and cars. Our values of Inspired to Innovate, Always Respectful, Fully Accountable and Delivering Delight are embedded into our culture which puts people at the heart of everything we do. 

We have a strong culture that puts colleague wellbeing first and believe that developing and engaging with our colleagues is fundamental to ensure we provide an industry leading service to our partners and our customers.

What you’ll be doing:
As a Property Services Coordinator you’ll be responsible for sourcing suppliers and maintaining partner relationships; including providing support for contracts renewals and ensuring service reviews to ensure service continuity. You will coordinate/schedule and manage contract services, ensuring that both parties adhere to contractual conditions.

Naturally, to do this it’s crucial that you will be adept at maintaining and monitoring excellent working relationships with all suppliers and contractors.

You will keep abreast of market trends by conducting market analysis, obtain contractor quotes, and apply stringent cost management. Other responsibilities include; 

• Taking responsibility for manging purchase order process
• Monitoring and controlling spend against agreed budgets
• Taking ownership for projects and other activities; these could include office moves, refurbishments, building works, acquisitions, and disposals and day to day property maintenance
• Dealing with and resolving any problems across any of our sites; this will include an opportunity and necessity to travel to these various locations.
• Surveying any issues and where applicable conduct supplier meetings whilst on other AX group sites

Working alongside the Health and Safety Coordinator to ensure compliance with relevant Health and Safety legislation, you will form part of the Properties team, ensuring superb service provision for AX colleagues across our entire company portfolio.

A key focus will be developing property services to ensure an ever-improving service to all staff and visitors alike, stepping in and deputising for colleagues as when required.

We are looking for a Property Services Coordinator who ideally brings: 

• Experience in a similar role or a background would be advantageous, but training will be provided
• A full drivers license, as travel across the AX locations will be necessary (we will provide a fleet vehicle when travel is required)
• A desire and commitment to learn new skills to achieve professional and personal growth (which may include both internal and external training where appropriate)
• Good Microsoft Office skills
• Good all-round PC skills
• Attention to detail and accurate record keeping
• Able to work in a highly pressurised environment using multi-tasking capabilities with the ability to prioritise and organise own workload
• Willingness to be a First Aider and Fire Marshal (training will be provided) as part of a team with responsibility for the overall staff and premises
• Ability to communicate and negotiate confidently with all levels of staff within the company
• Ability to communicate and negotiate confidently with suppliers / contractors
• Willingness to travel to all locations (as required) with the potential for overnight stays – must maintain a valid UK Drivers Licence
• The ability to demonstrate behaviour in line with Company values; Always Respectful, Inspired to Innovate, Delivering Delight and Fully Accountable.

Hours of work are Monday to Friday, 9am to 5.30pm with hybrid working patterns.

We offer a competitive basic salary and additional benefits including:

• 22 days starting holidays (plus 8 days statutory holidays), rising to 26 with length of service
• Bupa Healthcare
• Employee Assistance Programmes, including specific child/family-centred wellbeing support
• Ongoing professional development

To apply for this role as Property Services Coordinator, please click and upload an updated copy of your CV.