Personal Assistant

Personal Assistant

Personal Assistant

The Role

To provide comprehensive support to the Global Industrial Project office team and CEO by carrying out full secretarial and administrative duties, especially travel planning, expense reports and visa applications
Acting as the administrative and organizational central “point of contact” for the department, including office management – ordering of supplies, solving IT issues, etc
Communicating with Functional and Regional IP teams and broader team members
Provide complete secretarial and administrative support for CEO IP and team e.g. answering & dealing with local and international phone calls
Diary management (incl. scheduling meetings and conference calls, taking world time zones into consideration)
Developing successful working relationships with other business peers, their Assistant’s along with internal and external contacts as required
Ongoing communication leading to complimentary working relationship
Minute taking and circulation as appropriate
Provide necessary support and ensure welcoming atmosphere
Follow up on outstanding issues on behalf of CEO and IP team
Actively support key work areas
Making travel arrangements and preparing itineraries (incl. flights, airport transfers, hotel reservations)
Preparation and/or collation of ad-hoc documents
Preparation, approval and submission of monthly travel expense claim forms
Supporting visitors to that will meet CEO and IP team
Create powerpoint presentation for internal and external meetingsKey capabilities / Competencies

Proficient knowledge of Microsoft Office Suite in particular MS PowerPoint and Excel as well as Outlook
Team player with ability to wok on own initiative
Quick in understanding also complex situations and environments
Proven time management skills
Ability to work well under pressure
Strong communication skills at all levels
Proactive, especially with regard to diary management and travel itineraries.
Pleasant, helpful attitude with willingness to take on key tasks
Proven record of reliability
Accurate with high attention to detail, good analytical skills
Fluent in English written and spoken
Proven work history in international environment

Logic Engagements Ltd is acting as an Employment Business in relation to this vacancy.