Part Time Senior Administrator / Finance Assistant

Kelly Services are currently recruiting an experienced Senior Administrator/ Finance Assistant for a Glasgow based charity. This is Part Time role Wednesday? Friday 08.30? 5pm.

The Senior Administrator and Finance Officer is responsible for managing all core business support systems and procedures including: finance, payroll, administration and membership/stakeholder databases.

Reporting directly to the Head of Operations, this role will ensure that up to date and accurate business information is prepared to enable effective planning and decision making at all levels of the organisation. This role will also provide day to day administrative support to the team and will assist with the planning and delivery of events and services.

As part of the team which supports delivery business objectives, this role will contribute directly to the following outcomes:
* Policy Influence
* Connectivity and Collaboration
* Networking and Sharing of Best Practice
* Learning and Development
* Care Leavers Voice

KEY ACCOUNTABILITIES
* To ensure that up to date and accurate financial information is maintained within the company?s financial systems using SAGE, Excel and any other relevant software tools to enable: accurate financial reporting; the production of year end annual accounts and reports; and the preparation of grant funding applications
* To generate regular financial management reports for Senior Management Team and Board to enable informed decision making on budget reviews, income opportunities and future expenditure commitments.
* To the run the payroll system and ensure the accuracy of all supporting data for HMRC, Salary Sacrifice and Pension systems.
* To support the Head of Operations in developing appropriate financial management procedures and provide other ad-hoc financial support as required.

ADMINISTRATION

* To ensure appropriate stock levels are maintained for stationery and other materials required for the day to day operations
* To support the team with the gathering and analysis performance of services
* To ensure that filing system is kept up to date and meets organisational needs.
* To work with the IT support providers to ensure that IT and telecoms systems operate effectively and meet requirements.
* As part of the team as directed by Head of Operations, act as a point of contact for office enquiries and be able to answer general enquiries about the company and work we do.
EVENTS AND SERVICES SUPPORT
* To assist the team with the planning, delivery and evaluation of key services and events (for example national conferences, road shows etc.).
* To update and maintain membership databases/information systems and support the Membership Team in day to day communication/support to members.

Skills required

* Demonstrable experience of a successful track record within a similar role within a professional environment.
* Excellent interpersonal skills and ability to work as part of team.
* Experience of booking keeping, financial reporting, payroll and use of SAGE or similar systems; and good understanding of financial controls and financial environment.
* Ability to work effectively with in a busy environment, prioritise workload and manage conflicting requirements and meet deadlines.
* Experience of maintaining systems to evaluate, monitor and report on the impact of activities, particularly for funders.
* Understanding of confidentiality.
* Willingness to undertake out of hours work and travel as the job requires

Kelly Services are acting as an employment agency in relation to this vacancy.
Please not only successful candidates will be contacted.