Finance Administrator

Finance Administrator

Stretford,

My client are a FTSE 250 business providing facilities, property and asset management for some of the biggest public and private sector businesses and they are now looking for a Finance Administrator to join their Stretford site.

Main duties

* Ensure the smooth running of the job closure (financially complete) routine, running appropriate reports to aid in the management of WIP
* Auditing the P6 transfer to P&L to ensure the correct margin is met
* Responsible for accurate input of all timesheets, expenses, overtime claims, engineer worksheets & mileage returns are appropriately job costed in accordance with monthly timetables.
* Weekly allocation of purchase card returns
* Provide dedicated support and hence develop strong relationships with designated clients to improve contract performance.
* Responsible for the preparation, maintenance and distribution of Op’s reports & Pre Bills
* Ensure all invoiced jobs are “Financially Completed” on the relevant CAFM system
* Ensure that all relevant contract information is accurate and up to date e.g. labour costing data
* Assist the Team Leader with month end reports & adhoc information.
* Maintenance of WIP levels on contracts to assist in proactive invoicing procedures
* Maximise on margins and ensure all costs are captured and passed on through invoicing
* Timely production of sales invoicing for reactive and contract billing
* Management of the contract information held within the financial database
* Timely production of invoicing and or applications
* Resolve invoice queries in conjunction with relevant Contract Manager to ensure debt is minimised.
* Input overtime hours on to Monthly Uploader and submit prior to deadlines
* Collate all relevant paperwork to assist with completion of invoice payment
* Undertake any additional duties or responsibilities that are deemed required by the business in supporting the daily operation.

Person Specification:-

* Proven communication skills
* Must be able to work to tight deadlines
* Logical and methodical
* Team player – Ability to work alone or as part of a team
* IT literate – MS Excel and Oracle (preferable)
* Flexibility / Adaptability
* Attention to detail