Part Time Bookkeeper / Accounts Assistant

My client is a world leader in the manufacture, supply, installation and servicing
of cryogenic storage distribution equipment. They are now looking to recruit a
part-time accounts assistant to join a small team for 25 hours a week. Hours are
flexible although presence is required each working day. You will be reporting
to the Financial Controller.

Primary responsibilities

• Assistance in monthly management accounts
• Send invoice to customer by post and email if agreed with customer.
• Prepare supplier invoices for entry to TAS. Enter invoice via POP function
in TAS system by matching PO number. Notify discrepancy between PO
and Invoice File invoices by; Awaiting to post to TAS;
Posted to TAS awaiting payment. Enter invoice into TAS
• Prepare supplier invoices to be paid as discussed with FC. Once payment
is made stamp invoice paid. Send remittance advice to supplier by email
only. File paid invoice by supplier.
• Credit Control – Assist Finance Controller (FC) in debt chasing after review
of aged debt report from TAS Processing supplier invoices and paying
suppliers
• Enter new projects into Excel sheet. Enter production staff time sheets
on Excel data table, by person by Project. File in lever arch by week
• Weekly bank transactions and reconciliations
• Monthly control account reconciliations
• Distribute petty cash on request, ensuring relevant documents are
provided. Month end reconciliation of cash. Enter receipts on Excel
template.
• Keep receipts received secure and filed by card holder. Match receipts
to monthly statement. Enter on to Spreadsheet for analysis Chase
for receipts not received.
• Open and distribute post daily
• Other Ad Hoc duties as required; archiving and filling. Improving
processes, procedures and systems with FC.

Candidate Profile and Experience

• Relevant experience
• TAS Books experience essential or transferable excellent knowledge of
Comparable accounting systems.
• Good Excel & Word skills
• Payroll experience
• Very hands on and able to work on own initiative