Part Time Administration Assistant – Senior

Skills: Strong communication, good attention to detail, MS Office, accuracy, diary management, organisation

Start: ASAP – 12 month contract 21 hours per week

This is a fantastic opportunity to work for a leading global information company, employing more than 8000 people across 31 countries. This company works across a range of industries providing critical business information.

The Role

Internal Communications –

• Creating/Maintaining employee distribution lists – ensuring correct communication is received by sales teams/manager.
• Management of internal training schedules.

External Communications

• Maintaining of customer lists and tracking updates for various initiatives – E.g. Connect migration, sales plays
• Coordinating list build and clean-up for Customer First survey.
• Building contact lists for sales (Eg converting more than 500 management business cards to contact lists.

Expenses

• Booking of trips for management
• Managing calendars and diaries for management
• Maintaining costs
• Responsible for payment of team invoices including all internal / team related expenses

Conferences/Exhibitions

• Management of customer meeting diary – E.g. Berlin/Dubai Forum
• Keeping sales reps up to date on customer attendance
• Encouraging booking of further customer meetings – maximising revenue potential

Analytics and presentations

• Cancellation Reporting
• Weekly tracking of potential & confirmed cancellations
• Supports sales strategies to meet quota (large account transaction sales plays, win back campaigns)
• Presentation of WD7,8, CMS……

Sales Performance

• Creating SFA reports (pipeline review including active status)
• Collates Deal Tracking information from management into master file.
• Weekly reporting from ALL sales reps, collating and consolidating for
management review
• Tracking of activities as per manager’s request
• Sales Plays / initiatives
• Organising account strategy reviews between sales reps and Management e.g Blue Sheet
• Ordering Usage reports

The Candidate

We are looking for candidates with outstanding administration skills and great attention to detail:

• Ability to think logically and organize information
• A keen attention to detail and highly effective organization and prioritization skills including the ability to stay on task and maintain focus in a fast-paced environment
• Team work & collaboration
• Strong communication skills
• PA/Secretary experience

Due to the large numbers of responses we receive, despite our best efforts it is not possible to respond to every application. Therefore only short-listed candidates will be contacted for this particular role and if you haven’t heard from us within 7 days please assume you have been unsuccessful on this occasion. Please feel free however to apply for further roles and we will certainly keep your details on file and contact you with suitable vacancies.

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