Office Manager / Bookkeeper

Salary: £36,000 per year

Ice is a Brand Experience Agency specialising in brand & creative, experiential, event management, digital and environments.

You can see the work we do at ice-experience……

Our offices are located in a beautiful Grade II listed building in the heart of Windsor town centre and our reception area is in our contemporary art gallery (thegalleryatice…..), which makes us quite unique. We are a short walk from Windsor’s two railway stations and you will have allocated car parking although ideally, we are looking for someone who lives local.

We are looking for a full time experienced Office Manager with Finance/ Bookkeeping experience (a minimum of 2 years’ experience working with Sage Line 50 is essential) You must have good organisational skills with a can do attitude and a diligent and meticulous approach to the work is essential.

You will be based in our reception and gallery area where you’ll be dealing with visitors and customers, so you’ll need a confident and outgoing personality. The role is extremely varied, and you should be used to managing several tasks at a time.

Reporting to our Head of Finance your responsibilities will be:

OFFICE ADMINISTRATION

• Management of front of house including meeting and dealing with visitors and customers
• Management of phone system and answering calls
• General office management including office cleaners, refuse collection etc
• Management of meeting requirements including catering
• Management of goods-in and goods-out processes
• Review and approve office supplies
• Booking travel and accommodation
• Management of car parking arrangements
• Building management including liaison with tradesmen for maintenance and repairs
• Monitor and record staff absence/ sickness

FINANCE SUPPORT

• Daily posting of purchase invoices
• Raising of sales invoices on the job management system
• Sales ledger management and credit control
• Recording and reconciliation of company charge cards and petty cash
• Reconciling supplier invoices to PO’s and liaising with project managers on differences
• Monthly reconciliation of supplier statements – including chasing outstanding supplier invoices and debtor control
• Working in Sage Line 50
• Competent in using Microsoft Office (Word, Excel etc)
• Competent in using job management systems (training will be given on our bespoke system)

You will consider yourself a 5 out of 5 in the following:

• Adaptability
• Organisational
• Planning
• Written & Oral Communication
• Integrity
• Resourcefulness
• Assertiveness
• Tenacity
• Energy/Drive

REQUIRED EXPERIENCE

Minimum of 2 years in an Office Manager/Finance Support role

Minimum of 2 years working with Sage Line 50

Experience working in a marketing/ design agency or art gallery would be great but not essential so don’t let that inhibit you if you like the idea of working in that type of environment.

HOW TO APPLY

If you think you’re the ideal person and are simply aching to join us, then follow these instructions very carefully. Yes, following simple instructions is the first test.

Please send us your CV and a covering letter explaining why you’re the perfect person for us. Pitch yourself as if you’re your own favourite brand. No more than one side of A4, and don’t feel you have to ‘design it’ – we’re interested in what you say and how you say it.

Once you’re satisfied, please submit your application.

Job Type: Full-time

Salary: £36,000pa (subject to experience)