Office Clerk

Requirements

Basic standard of education – up to GCSE standard or equivalent
Computer Literate with the ability to use Excel, Word and Lotus Notes to intermediate level
Knowledge of both warehouse and office practices
Good customer service skills
Strong spoken and written communication skills
Be able to work accurately with good attention to detail
Organised
Self Initiative
Be able to work as part of a team
Willingness and acceptance to be flexible in all aspects of training programmes
Willingness to work out of hours when work needs to be completed

Job Tasks

To ensure that procedures are followed
To ensure 100% accuracy invoicing / accounting, AS400 control, Freight Forwarding & warehouse administration
To report any problems / irregularities to the Administration Supervisor as soon as possible
Liaise with staff and Supervisors to ensure effective communication regarding the day to day operation
Ensure all tasks are completed correctly and on time within the boundaries of customer delivery requirements
Ensure an accurate inventory is maintained, Communicate irregularities effectively
Ensure that warehouse operation teams have accurate documentation and this is provided in due time
Accurately record daily inventory to ensure end of month invoicing is correct without error
Liaise with the Senior Admin Supervisor of any part supply issues and or adhoc customer requests
Ensure accurate Freight Forwarding documentation is maintained and costs are correct in accordance with the tariffs and rates
Ensure container / customer shipment requirements are monitored and adhered too
Ensure invoicing is carried out accurately, without error, and within the end of month time frames
Effectively communicate daily requirements with both customer and Honda
Maintain accurate recording of accounting, invoicing and operational inventory on both branch files and AS400
Any other reasonable task as requested by Depot Manager

Other Details

Hours of work – 40 hours per week 08:00 – 16:30 Mon – Fri
O/T when required in accordance with operational needs and customer requirements