International Payroll & Benefits Manager

Salary: £72,000 – £96,000 per year

We have partnered with this Global organisation who is looking to recruit an experienced International Payroll & Benefits Manager on a 6-month contract assignment with a possibility of going permanently. This role will be based at the offices in North London.

AS PAYROLL & BENEFITS MANAGER:

JOB SCOPE:

Global responsibility for payroll operations and financial reporting on employee costs and associated benefits

JOB FUNCTIONS:

All Finance duties for payroll and expenses.

Set up international offices as directed by HQ in line with Corporate Objectives, including recruitment, contracts and employee welfare. Review current payroll and benefit processes and change if needed.

Process the UK and Overseas payrolls via: ADP iHCM, SDWorx, BDO, Masader, Inter-Trust, SDWorx, BJE and EY.

Responsible for the data entry, accuracy and integrity of the payroll function.

Responsible for the Management Accounting function of the payroll & benefits

Responsible for the maintenance and reporting of payroll information into IFS (Company Finance System).

Ensure statutory and audit requirement is met e.g. P45’s, P11D’s, RTI

Ability to meet deadlines for Payroll, Treasury and Payments

Expenses – Administration & Payments – via the Concur expense online system.

UK and International Company Credit Cards – Administration, liaison with Bank. (American Express)

Responsible for adding new employees into IFS and assigning a cost centre (UK & Overseas)

Updating and publishing the monthly organisation chart on the intranet

Third-party payments – Union / GAYE / Attachment orders

Annual Payroll Projects – General Awards / Bonus Calculations and Payment / Annual Leave Accruals

Administration & control of the company bonus/commission schemes and payments

Administration & control of expense claims, in conjunction with the travel & expense policy

Responsible for updating IFS / Employee expense form with new starters (UK & Overseas)

Administration / control & payments of Company Season Ticket Loans

Pension – Payments and dealing with auto-enrolment

Tax year end – RTI Returns / P60’s

Checking and authorising of the Singapore & Netherlands salary payments, via online banking

Ad hoc tasks as required by management.

Responsible for the processing of information into IFS and to Management Accounts, by deadline, on the following:

Weekly:

• UK Weekly Payroll (Payday – every Friday)
• Expenses received by Tues completed and paid by Friday (via Concur / IFS)

Monthly:

• UK Monthly Payroll (Payday 20th)
• Singapore Payroll approval and return 17th (Payday 20th)
• Netherlands Payroll (Final Approval sent to UK approval and return15th)
• Denmark Payroll (Payday 20th)
• Mexico Payroll (Payday Bi-weekly / Monthly Invoice)
• UAE / KSA / Belgium Payrolls (Payday 25th)
• Spain / Chile Payrolls (Payday 31st)

Payroll Account Responsibilities:

• Monthly & Weekly Payroll in IFS (Company Financial System)
• Oversea Payrolls IFS postings
• Oversea Payrolls Booking file completed and sent to Germany for posting
• AMEX Statements – Checked, Reconciled and Posted
• Expense postings – (Weekly)
• Payroll Control Account – (payroll and account) must be reconciled end of month
• Pension Account – 9512 – balance

RECRUITMENT REQUIREMENTS:

QUALIFICATIONS:

CIPP qualified

Degree Level standard

REQUIREMENTS:

Excellent IT skills with MS Office and Windows based systems

Knowledge of spreadsheet and databases

Good communication skills (written & verbal)

Self-motivated and able to motivate others.

Administration & Organisational Skills

A proactive approach to all tasks.

Willingness to work additional hours.

EXPERIENCE REQUIRED FOR THE ROLE:

Ability to work in an efficient orderly manner, ensuring deadlines are met, weekly, monthly, quarterly and yearly.

Knowledge and ability to understand and implement business processes, procedures, and systems including:

Recruitment

Payroll knowledge including HMRC regulations

Redundancy

Disciplinary Procedure

Acquisitions & T.U.P.E.

Development of policies and procedures

Development of positive relationships at all levels

PERSONAL ATTRIBUTES IN KEEPING WITH JOB ROLE:

Day journal to be kept

Knowledge of GDPR required

Desk area kept clear and tidy/WIP files clearly marked

A disciplined approach to timekeeping/attendance

Flexibility in covering all areas within HR and Payroll when the need arises

Team interaction in all aspects

Must be able to think clearly and proactive

Confident manner in dealing with Managers and employees