HR Administration Assistant

Allied Health Care, recently awarded Domiciliary Care Provider of the Year 2015 and one of the UK’s leading and longest running domiciliary care providers, is currently receiving applications from experienced individuals for the role of Functional Skills Tutor/Assessor to join our Learning and Development function.

Allied Healthcare has a fantastic temporary (6 month) opportunity for a HR Administration Assistant to work within our Head Office function in Hatfield.

Job Description Summary

To provide accurate and timely administrative support to the HR team.

Responsibilities

Office Maintenance
Monitor the generic email inbox regularly throughout the day
Allocate emails/faxes to the relevant HR Services team member
Collect, open, date stamp and distribute the incoming post on a daily basis
Sign for incoming post/packages as required
Unlock/Lock filing cabinets on a daily basis
Fill printer with paper each morning; maintain plain and headed paper in office
Take post to the Post Room in time for final collection deadline.
Maintain tidy and professional office in line with Health and Safety requirements
Ensure confidential data is not left on desks or printer overnight.
Maintain accurate employee records through the Human Resources database, electronic and manual filing system.
Create employee files
File paperwork on a daily basis with total accuracy
Move leaver files to Left Staff cabinets
Responsible for archiving leaver files on a quarterly basis
Responsible for retrieving archived files as required, with as minimal cost as possible
Input leaver information into the Human Resources database in a timely and accurate manner to ensure inclusion in the monthly payroll. Liaise with Payroll as necessary. Ensure input is checked by another member of the HR Services team.
Respond to external reference requests in accordance with Company policy.
Accurately investigate and respond to queries in relation to the HR Connect system in a timely manner.
Check/log sickness or holiday data/forms onto the HR database as required.
Handle all enquiries and requests made to the Human Resources department either by telephone, face-to-face or in writing in an efficient and timely manager conducive to effective resolution.
Communicate using accurate correspondence, using standard templates and letters.
Assist other members of the HR Services team as required.

The Individual

Capability, Knowledge and Experience:

Very accurate in all work, including filing paperwork
High attention to detail and methodical
Very organised
IT literate – proficient in Word, Excel and Powerpoint, Email
Good verbal and written communication skills
Education and Qualifications:

Essential: GCSE English & Maths
Desirable: Certificate in Personnel Practice or equivalent
Personal Characteristics:

Calm and methodical
Completer/Finisher work style
Professional and confidential approach
Interest in HR/HR Administration
Enjoys working as part of a team

The extras you’ll get

As well as your salary, additional benefits include 25 days holiday plus bank holidays, a competitive pension, childcare vouchers, employee benefits and a variety of lifestyle discounts.

Why work for us

As the UK’s biggest home care provider and a leading healthcare provider, we understand better than anyone how good home care can make a real difference to people’s lives. And we’ve been delivering that care for over 40 years. Thousands of people trust us to look after them in their own homes. In fact, we provide over 17 million hours of care every year – a fact we’re really proud of.

You’ll be joining an experienced and passionate team based in the UK and as a member of the team you will help to deliver our vision. We have two Head Office sites located in Stafford and Hatfield and 120+ branches nationwide. We currently employ circa 14,000 staff throughout the business in our branch network and Head Office sites.

Our business is based on people and as such we need good people who understand and share what we believe in. As a result we invest a lot in our people and we`ll not just set you up to be successful in this role, but also provide opportunities for you to develop your career with Allied Healthcare.