Finance & Marketing Officer

Salary: £30,000 – £36,000 per year

Position: Finance & Marketing Officer
Location: London, E14
Start: Immediate
Role: Temp to Perm
Salary: £30,000 – £36,000per annum

Qin Recruitment are working with a small Multi Academy Trust who have schools based in Tower Hamlets, Poplar, Greenwich and now Limehouse. Their newly acquired primary school based in Limehouse are urgently seeking a Finance & Marketing Officer to join them on a temp to perm basis.

The role is heavily finance orientated with some small school related marketing responsibilities such as proof reading of letters and generating of school newsletters.

Ideally we are looking for someone with previous experience within schools and a knowledge of PS Financials, however there is a flexibility on qualifications and experience, with training provided to the right person.

Finance Duties and Responsibilities:

* To operate, maintain and assist with development of the financial procedures and systems of the school

* To assist the Finance Manager in ensuring that robust financial accounting and ordering systems are in place and that economies of scale are sought to maximise value for money.

* To manage the finance mailbox and keep emails up to date. This includes receiving and responding to emails from internal and external stakeholders and taking appropriate action to resolve issues. Responding to and actioning emails accordingly.

* To process financial transactions efficiently and accurately and to undertake regular payment runs, ensuring that VAT is correctly accounted for.

* To support the management of the school accounting function, ensuring its efficient operation to agreed procedures and maintaining those procedures. Resolving any problems, processing, and payments, and resolving school finance queries from staff, students and their parents.

* To undertake the administration function for the school’s accountancy software, maintaining user roles and other coding structures as directed by the Finance Manager/Trust Financial Controller.

* To send out purchase orders using the school’s online purchasing system. To process invoices and staff expenses accurately and on a timely basis ensuring that these have been fully authorised by budget holders before making payment on a timely basis.

* To assist with the finance income function, following up on outstanding monies due to the school and reporting as required to the Finance Manager.

* To maintain internal control procedures and ensure that accounting standards are met. To prepare information required by auditors and assist with audit queries.

* To assist the Finance Manager with preparation of the cash flow.

* To proactively identify financial risks and assist the Finance Manager with risk mitigation.

* To assist in managing the Finance department’s communications with stakeholders.

* To receive and reconcile cash and cheques for various income items. To prepare funds for collection by the school’s security firm, ensuring that all insurance and audit requirements are complied with.

* To maintain the cashless systems, including catering and school trips payments.

* To reconcile supplier statements and update the finance system accordingly.

Marketing & Media Duties and Responsibilities:

* To develop and maintain the school’s corporate image by ensuring consistency, uniformity and high standards are achieved in all published documents, the website and school branding.

* To research, write and design monthly, half termly or timely newsletters, with a focus on promoting school achievements, news, and events.

* Proof reading, writing copy, designing promotional materials and photography.