Facilities Coordinator

Salary: £28,800 – £31,200 per year

Our client is a fast growing national Top 500 law firm with a good modern culture and good career prospects at all levels.

They need a switched on Facilities Coordinator able to handle a varied multi-tasking role organising maintenance on properties throughout the UK. It’s busy – never a dull moment and you will be well organised and “on the ball”.

You report to the Facilities Manager and this is very much a “right hand” role – so you will be able to make decisions and see the whole picture.

Day to day your role will be:

• Invoice Reconciliation – Inputting invoice information on to database
• Filing
• Booking Maintenance Services
• Booking Maintenance Call Outs
• Maintaining Health & Safety Records
• Maintaining Servicing and Maintenance Records
• Data Input – Facilities “Bible”
• Maintaining Facilities Compliance Paperwork
• Arranging Health & Safety Training Courses
• Liaising with other offices regarding Contract Information
• Purchasing Health & Safety, stationery and janitorial equipment as and when required.
• Purchasing special requests
• Copying and Scanning
• Maintaining logins for online Library
• Dealing with service contractors
• Visiting other offices in the group to assist the Practice Admin and Facilities Manager
• Assist with office moves across the group (this will include periods of working away for several days and also heavy lifting
• Collecting Contract information from across the group and assisting in Tender processes)
• Maintaining the door access system across various offices

As Facilities are part of the general Admin Team there may be times when you are asked to cover reception – but this is not a main part of your role.

If you have Facilities experience and enjoy a busy but rewarding role – this job has got your name on it!