Executive Assistant to the Medical Director

MUST HAVE A CURRENT DBS CHECK(FORMERLY KNOWN AS CRB)

To provide a confidential, efficient, effective, comprehensive and timely Executive Assistant and administrative service to the Medical Director and Director of Delivery and Improvement using the full range of secretarial skills including word processing, Excel, PowerPoint and minute-taking and maintaining a high professional standard at all times. To work flexibly and on own initiative and to function as the “right hand” of the above named directors. To be a first point of contact and resource for information, dealing with enquiries which maybe of a sensitive and confidential nature.

Act as office supervisor to the Medical Director and Director of Delivery and Improvement, by ensuring the overall smooth administration and running of the office, providing proactive and responsive professional support.

To support the Medical Director and Director of Delivery and Improvement and those accountable to them.

The post holder will be expected to exercise initiative, prioritise conflicting work demands and effectively communicate verbally and in writing with the multi-disciplinary team, internal departments and external agencies to ensure continuity in achieving excellence in patient care. This post has clearly defined workloads that are managed by the individual and not supervised.

Qualifications and Training

Degree level or A-Level/NVQ3/RSA3, plus equivalent experience.

Good use of spoken and written English.

Experience

Sound word processing /audio typing skills

Experience of the full range of secretarial and administrative duties, gained through formal training and a minimum of 5 years experience (3 at senior secretarial level).

Experience of planning, organising and preparing for meetings and events.

SkillS

Excellent organisational skills.

Excellent skills of persuasion.

Minute taking skills.

Ability to deal with highly confidential issues and communicate sensitive and sometimes complex information to a range of individuals inside and outside the Trust.

Ability to analyse information including conflicting information and draft papers and reports and make sensible judgements based on an understanding of the situation.

Ability to draft correspondence.

Ability to research information and draft papers and reports.

Implement and maintain office systems.

Able to balance competing priorities and meet personal and directorate targets within a fluctuating and demanding workload.

Display sound IT skills in Microsoft Office (Word, Access, Excel and PowerPoint).

Strong commitment to personal continuing professional development.

Budgetary management

Personal Qualities

Robust with excellent interpersonal skills with the ability to deal with people at all levels both internally and externally.

Proven experience of working autonomously on own initiative without supervision.

Flexible attitude to work and working hours.

Ability to deal with the most confidential issues coupled with a political awareness to handle people sensitively.

Other

A good attendance and work record.

Positive “can do” attitude.

Strong team player.

Spring Personnel Ltd is acting as an Employment Business in relation to this vacancy.

Spring Group plc is an Equal Opportunities employer; we welcome applicants from all backgrounds.
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