Estates Administration Assistant

Salary: £28,800 – £32,400 per year

An exciting new role has arisen within this leading reputable London Law Firm within the Rural Estates Team. The Firm act for their clients and administer assets that arise when companies dissolve, or individual residents die intestate. These assets are known as “bona vacantia” and require verification and certain investigations. The duties are to provide administrative, and accounts support to the bona vacantia and estates team, including the payment and collection of monies that will require you to work closely with the accounts team.

Responsibilities:

* Directly supporting two partners and associates within the Rural Estates Team

* Providing full administration and accounts support to the wider team

* Liaising daily with the Accounts team concerning bona vacantia matters and processes

* Paying in cheques and allocating payments to the relevant client files

* Reviewing information submitted from banks in respect of dissolved company funds to be transferred, liaising with banks and third parties

* Preparing credit slips for bank transfers in accordance with instructions

* Complete account forms for the team

* Prepare third-party bills as required

* Assist with quarterly client billing, including moving work in progress as necessary

* Review data for 6 monthly reporting, including detailed review of the client ledgers

* Be responsible for the file opening for dissolved company and intestate matters and record keeping

* Assist with general telephone enquiries both internally and externally

* Carry out Companies House checks as required

* Assist with waiver letters for company restorations

* Provide support generally to other members of the bona vacantia team

Skills and Experience:

* Strong MS skills, in particular Excel

* Preferably an understanding of financial accounting, ideally gained through previous experience within a legal or professional services firm

* Clear verbal and written communication skills

* Good telephone manner, experience dealing with clients in a calm and professional manner

* Ability to prioritise competing demands, multi-task and stay organised

* Can operate on own initiative and to strict deadlines

* Careful attention to detail

Education and Qualifications:

* Qualified to GCSE standard, grade C (or equivalent) in Mathematics and English are essential

Hours of Work:

* The hours of work for this opportunity are 9:30am to 5:30pm but it is essential to be committed, flexible and prepared to work beyond the normal office hours when necessary and in response to client demand.